Project Controls Administrator

Overview

Manage project finances, budgets, EV, contracts, and subconsultant coordination for transit.

Key Responsibilities

• budget tracking
• expense processing
• invoice review
• financial reporting
• client liaison
• cost planning

Tasks

-Coordinate change orders fee and task orders development with internal teams and subconsultants. -Track detailed project/task budgets and update monthly spreadsheets. -Oversee expense processing, pre-authorization requests, and contract compliance. -Maintain staffing lists and assist project accountant with compiling monthly invoices and reports. -Submit annual overhead rate updates and lead promotion/rate escalation efforts. -Lead project-level financial management and reporting. -Cross collaboration across internal and external teams; this is an in-person role. -Serve as primary contact for large infrastructure clients and client Contracts Admin groups. -Manage subconsultant paperwork, rate escalations, and overhead adjustments. -Develop financial plans: Project Management Plans, Cost Tracking, Earned Value Management. -Review and process subconsultant invoices for accuracy and budget alignment. -Support time tracking, projections, and staff planning.

Requirements

• leadership
• excel
• bachelors
• project controls
• data analytics
• 3+ yrs

What You Bring

-Leadership mindset with excellent interpersonal skills, fostering a collaborative and positive team environment. -Experienced in managing project deliverables, client relationships, and multidisciplinary teams in fast-paced environments. -Excellent at Excel including working knowledge of Pivot Tables, Queries and Multi Worksheet connections. -Self-motivated, with a strong sense of urgency and commitment to meeting project deadlines. -Bachelors Degree in relevant field preferred such as but not limited to: Finance/Accounting, Civil Engineering, Project Controls, Data Analysis/Analytics. -Strong organizational skills with the ability to prioritize and multi-task effectively. -Strong knowledge of project processes including contract terms, client billing cycle and applicable client meeting cycles. -3+ years in Project Controls, Cost Controls, Data Analytics or related field.

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Benefits

-Eligible for Performance Based Bonus Compensation. -$95,000 – $115,000 -Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options. -Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays. -Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources. -Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution. -Professional Development: Tuition reimbursement and extensive internal training programs. -Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

About Kimley-Horn

-Specializing in innovative solutions across diverse sectors, from transportation to energy and water. -Known for delivering complex, large-scale projects, with a focus on sustainable and efficient designs. -The company has worked on iconic infrastructure, from airports to bridges, and urban redevelopment projects. -Its team combines technical expertise with a deep commitment to customer satisfaction and project success. -The firm’s commitment to innovation and adaptability makes it a leader in a rapidly evolving industry.

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