Assistant Property Manager

Overview

Assist property manager with daily operations, lease admin, tenant relations, and finance.

Key Responsibilities

• tenant relations
• lease administration
• maintenance coordination
• budget reporting
• vendor management
• property inspection

Tasks

Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations. -Serve as a primary point of contact for tenants—responding to inquiries, addressing concerns, and ensuring high-quality service. -Assist with property inspections, vacant space reviews, and follow-up on maintenance requests via Workspeed or other platforms. -Handle administrative tasks including answering calls, distributing mail, ordering supplies, and managing office equipment. -Maintain property manuals, emergency procedures, and risk management documentation; report incidents promptly. -Assist in budget preparation, data input, and preparation of monthly reports for manager approval. -Process and code payables, manage vendor contracts, and ensure vendor compliance with insurance and documentation requirements. -Collaborate with Accounting to reconcile rent charges, process reimbursements, and maintain accurate financial records. -Maintain accurate and up-to-date property files, lease abstracts, tenant insurance, and compliance documentation. -Manage tenant events, prepare newsletters, and support community engagement efforts. -Support daily property management operations, including lease administration, tenant relations, rent collection, and maintenance coordination. -Coordinate tenant move-ins, move-outs, welcome packages, and signage; maintain accurate emergency contact and key system logs. -Support security procedures, manage after-hours access logs, and coordinate conference room and lobby activity.

Requirements

• associate’s degree
• 1-3 years
• class a
• ms suite
• excel

What You Bring

Minimum of an Associate’s Degree preferred. 1-3 years experience, preferably with Class A office buildings. Proficient in MS Suite, especially Excel (applicants will be tested).

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About Stiles

-Founded in the early 1980s, the company has grown into a prominent player in construction and real estate. -Known for delivering large-scale, complex projects with a focus on innovation and quality. -Their portfolio includes commercial buildings, residential complexes, industrial sites, and retail spaces. -With a reputation for project management excellence, they execute projects from concept to completion. -The company specializes in both private and public sector developments, offering tailored solutions. -Their in-house team of experts ensures high standards in design, construction, and project delivery. -The company prides itself on delivering projects ahead of schedule and under budget.

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