Executive Assistant

Overview

Support CEO with calendar, travel, HR, bookkeeping, and office operations.

Key Responsibilities

• bookkeeping
• billing
• calendar management
• travel coordination
• payroll
• email management

Tasks

-Overseeing office financials including monitoring expenses, purchases, and credit cards -Overseeing office operations and HR processes including payroll, onboarding and overseeing staff -Ensuring billing is accurate and timely -Overseeing, tracking and managing bookkeeping and accounting using Google Sheets and Microsoft Excel for multiple clients and projects -Coordinating and conveying the executive’s calendar and schedule using Google Calendar -Booking, monitoring and managing frequent travel for the executive- locally, domestically and internationally -Booking and canceling appointments and meetings as needed, including using Zoom -Managing emails and phone calls on behalf of the executive

Requirements

• google drive
• microsoft excel
• 5 years
• hr
• calendar
• travel

What You Bring

The ideal candidate for this role will be extremely confident with Google Drive (gmail, google calendar, sheets, etc) and Microsoft Excel. They will also have extensive experience managing an ever-evolving calendar and travel schedule, handling HR processes and managing people and the office environment. We are looking to bring on an experienced executive assistant to support the entrepreneurial owner of Kari Whitman Interiors, a luxury interior design firm located in Boulder, CO. If you favor a dynamic environment, passionate teammates and valued effort, and enjoy stepping up and taking charge you may be just the fit for this role! At this time, we are not looking to bring in an entry-level assistant. We are seeking an experienced executive assistant who has worked in active environments and with successful entrepreneurs. -Extremely competent with Google Drive, Google Calendar, Gmail, Google Sheets, Microsoft programs, etc -Must be open to handling work related issues that may arise in evenings or on weekends -Have continual access to a laptop computer and vehicle and be willing to use and carry a company cellphone -Feel comfortable and confident in working and handling tasks independently with little to no supervision -Have minimum 5 years of experience as Executive Assistant, Executive Administrative Assistant, Paralegal, or similar profession -Must be comfortable working with dogs in the office -Willing to travel up to 3 days per month -Have excellent written and verbal communication skills -HR, accounting/bookkeeping, and office management experience strongly preferred

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Benefits

This position is fully in-office (we are unable to offer remote or hybrid schedules) and may require longer hours at times (40-50hrs per week). We value transparency and want to ensure that candidates are aware that this is a highly important position for our company and will require a high level of support. The CEO recognizes and values this and rewards hard work monetarily as often as possible. -$70,000-$90,000 per year depending on experience -Bonuses offered based on performance -Health insurance offered

About Kari Whitman Interiors

-Founded in 1994 by celebrity designer Kari Whitman, the firm built a global reputation through stylish, high‑end design built on her signature eclectic self‑expressionism integrating salvaged artifacts, custom pieces, and refined finishes. -Early fame came from projects for A‑list clients like Jessica Alba, Kristen Bell, Melanie Griffith, Antonio Banderas and Don Johnson, drawing national media attention and magazine cover features. -Operating from offices in Los Angeles and Boulder, the firm has delivered projects across California, New York, Aspen, Miami, Dallas, Jackson Hole, and even in Saudi Arabia. -Typical engagements include luxury residential estates, boutique hotels, condominiums, and large‑scale developments, with full service from concept through contracting, furnishings, and installation. -The firm merges high design with sustainability and pet‑friendly innovation, sourcing eco‑materials and repurposed artifacts for distinctive interiors. -Standout offerings include a custom table line and eco‑friendly pet beds tied to a dog rescue nonprofit.

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