Project Administrator - Construction

Overview

Supports project operations and administrative functions on a construction site.

Key Responsibilities

• incident reporting
• safety inspections
• data entry
• meeting minutes
• travel coordination
• compliance management

Tasks

Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members. Located at the project site and reporting directly to the Project Manager, the Project Administrator plays a vital role in supporting the operational and administrative functions of a large-scale construction project. Acting as a key liaison between field teams, subcontractors, and the corporate office, this fast-paced role ensures smooth coordination, compliance, and communication across all project phases. -Participate in workplace inspections. -Report all incidents, near hits and hazards to management. -Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices -Maintain calendars, schedule meetings, and book site conference rooms -Prepare reports and maintain accurate records for project documentation -Perform data entry including timekeeping, labor tracking, and daily logs -Take and distribute meeting minutes for site coordination and subcontractor meetings -Support coordination of internal and external site events -Manage daily email correspondence and respond to site-related inquiries -Organize travel and accommodation for project staff and visiting personnel -Participate in required and/or assigned training. -Builds strong relationships to drive the business forward -Liaise with safety and training coordinators to schedule required inductions and certifications -Provide suggestions to improve Safety. -Track training records and maintaining up-to-date compliance documentation -Advise fellow employees of hazardous situations. -Provide administrative assistance to project managers, superintendents, and field engineers -Ensure all personnel meet compliance and safety requirements prior to mobilization -Offer relief coverage for other staff as needed -Coordinate with HR and field teams to onboard new employees and subcontractors -Safety Responsibilities and Expectations Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices Report all incidents, near hits and hazards to management. Required to wear and maintain personal PPE. Advise fellow employees of hazardous situations. Participate in workplace inspections. Comply with statutory requirements, including duty of care. Participate in required and/or assigned training. Provide suggestions to improve Safety. Present a mature approach to working safely. Attend prestart and Safety meetings and contribute. Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations. -Follow Yates Code of Conduct -Order and manage site office supplies and equipment -Facilitate site access, badging, and orientation logistics -Attend prestart and Safety meetings and contribute. -Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.

Requirements

• microsoft office
• business administration
• high school
• 3 years
• communication
• teamwork

What You Bring

-Proficient computer skills in Microsoft Office including Excel and Word -A certificate or Diploma in Business Administration is preferred -Excellent organizational skills and attention to detail. -Able to plan, organize and prioritize large volumes of work under tight timeframes effectively -High School Diploma or equivalent -Required to wear and maintain personal PPE. -Strong interpersonal and communication skills to enable effective communications with all stakeholders -Enthusiastic and able to represent Yates in external events -The ability to work constructively in a team environment -Excellent time management skills -Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position -Experience creating and maintaining organizational charts is a plus -Ability to multitask and prioritize tasks -Highly developed written and verbal communication skills. -Present a mature approach to working safely.

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About Yates Construction

-Committed to delivering superior construction services. -Operates across various sectors, including industrial and commercial projects. -Known for managing complex and large-scale projects effectively. -Has a strong reputation built on reliable project delivery and client satisfaction. -Employs innovative techniques and cutting-edge technology in construction. -Has executed notable projects in industries like energy and infrastructure. -Continuously evolving to meet market demands with a focus on efficiency and quality.

Sector Specialisms