Document Control Specialist

Overview

Manages project documents and records, both electronic and physical, ensuring compliance.

Key Responsibilities

• file management
• system support
• transmittal logs
• master files
• document retrieval
• record archiving

Tasks

-Will sit, stand or walk short distances for up to the entire duration of a shift/work day. -Will lift, push or pull objects pounds on an occasional basis -Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis -Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library. -Supports and maintain the operation of the Electronic Management & Physical File Structure Systems. -May stoop, kneel, or bend, on an occasional basis -Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors -Maintains transmittal logs and records and ensures compliance. -Responsible for maintenance of the project electronic and physical library records. -Maintains the master project/drawing / specification files as the repository of design /construction documents. -Handles document retrieval requests, and assists in document reproduction . -Organize, prepare and box in-active records for archives, storage, retention and/or destruction. -Assists with the document preparation for scanning (i.e., removes all staples, paper clips).

Requirements

• microsoft office
• prolog
• erp
• contract manager
• 3-5 years
• associate's degree

What You Bring

-Will interact with people and technology frequently during a shift/work day -Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required. -Must be able to comply with all safety standards and procedures -Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook. -Familiarization with Prolog, ERP systems and other related project management software preferred. -Must be detailed oriented, have excellent organizational skills and have the ability to multi-task. -3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred. -Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).

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About Sundt Construction

-Specializes in a broad range of projects, from buildings to infrastructure and energy. -Handles large-scale and complex projects with financial stability and growth. -Notable projects include transportation infrastructure, energy facilities, and high-rise buildings. -Strong presence in both private and public sector construction, focusing on innovation and efficiency. -Diverse portfolio includes significant work in industrial, commercial, and residential sectors. -Excels in delivering challenging projects on time and within budget, building long-term client relationships.

Sector Specialisms