Administrative Assistant - Talent Acquisition

Overview

Support talent acquisition ops: schedule interviews, travel, onboarding, admin tasks.

Key Responsibilities

• invoice processing
• onboarding support
• interview logistics
• process improvement
• travel coordination
• candidate support

Tasks

-Process and track invoices related to recruitment and hiring operations. -Support onboarding activities for new hires, ensuring a seamless transition. -Provide daily operational assistance - stepping in wherever needed to support the team’s success -Ensure challenging interview scheduling demands are met by working closely with recruiting team members and hiring managers throughout the organization -Engage with candidates throughout their interview process, providing real-time support and ensuring a seamless experience. -Maintain essential materials needed to support Talent Acquisition activities. -Handle travel arrangements for onsite interviews and candidate visits, proactively managing and adjusting plans as needed. -Enhance operational effectiveness by analyzing current processes, identifying opportunities for improvement and implementing changes to drive quality results -Utilize software tools to coordinate interview logistics, manage interviewer capacity, and ensure alignment across all stakeholders. -Oversee the distribution of scheduling responsibilities among team members - ensuring workload balance and seamless coordination to meet goals

Requirements

• bachelor's
• high school
• microsoft office
• ats
• recruitment
• hr support

What You Bring

-Associates degree or Bachelors degree preferred; High School Diploma required -Fluent with Microsoft Office Suite and experience with a variety of software-based systems such as applicant tracking systems -Experience coordinating calendars, travel logistics, meetings required -Must be located within commutable distance of Coopersburg, PA to accommodate in-office schedule -Previous experience in recruitment coordination, talent acquisition, HR support, or administrative roles is preferred

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About Lutron Electronics

-Pioneered the first solid-state dimmer and reshaped how people control light. -Privately held and headquartered in Coopersburg, PA, the company has grown from a small lab to a global leader in lighting control systems. -Serve iconic residential and commercial projects—from cozy homes to large complexes like the New York Times Building and Lincoln Financial Field. -Offer integrated lighting, motorized shading, and control solutions, deployed across homes, offices, hotels, hospitals, and schools. -Notable innovations include the first mass-market electronic dimmer, fluorescent ballast controls, and combined light-and-shade systems. -Systems often include wireless and wired platforms tailored for specific environments—like HomeWorks QS for residences and Quantum for large buildings.

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