Project Administrator

Overview

On-site admin handling contracts, documentation, payments, and project reporting.

Key Responsibilities

• po reconciliation
• document management
• invoice review
• cost tracking
• change orders
• project reporting

Tasks

-Perform bi-monthly reconciliation of purchase orders vs invoices and update purchase orders accordingly -Management and scheduling of site office suppliers (cleaning, printing) -Assist in the creation, management and monitoring of project correspondence (Submittals, transmittals, tracking documents etc) both on Sharepoint and Autodesk -Review of project invoices (accounts payable) and backup to substantiate, goods received, pricing etc. -Maintain a healthy and safe work environment, compliance with all applicable legislation and internal procedures -Assisting with cost reporting/tracking of purchase orders and subcontract quantities in collaboration with the Project Team -Tracking of fuel consumption and pricing on site, as well as assets (fuel fobs, radios etc) -Processing of change orders for vendors and suppliers (material and subcontractor) and issuing -Prepare, submit and process payment certificates -Administration of Material and Sub-Contract execution and documentation (Letters of Intent, CCA Documents, WSIB, Insurance, Form 1000 etc) -Monitor, maintain and communicate project reporting (weekly, monthly) -Processing materials and services received on site into the Oracle system (goods receipts) -Track, maintain, and monitor contract compliance documents (WSIB, Insurance, MOL Notices etc)

Requirements

• time management
• english
• microsoft office
• oracle
• communication
• contract management

What You Bring

-Strong time-management skills and the ability to organize and coordinate multiple projects at once -Fluent in English required -Proficiency in Microsoft Office and Oracle system, with aptitude to learn new software and systems -Excellent written and verbal communication skills -Experience in an on-site administrative role, reporting directly to and coordinating with site management -Experience in contract management

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Benefits

-Competitive Salary -Employer Matching Retirement Program -Life insurance -Medical, dental, and vision insurance

About Amico Affiliates

-Founded to address complex construction and infrastructure challenges, Amico Affiliates has quickly become a trusted partner in the industry. -The company delivers diverse, large-scale projects across industrial, commercial, and residential sectors. -Known for its expertise in energy-efficient solutions, Amico Affiliates is committed to driving innovation in sustainable infrastructure. -With a global reach, Amico works on a variety of projects, from urban developments to large-scale industrial facilities. -Their projects span across continents, reflecting their strong international presence and ability to tackle multifaceted challenges. -Amico's flexibility and expertise allow them to engage with a wide range of sectors, from energy and utilities to transportation and commercial construction.

Sector Specialisms