Procurement Card & Expense Report Administrator

Overview

Administer company P‑card program and expense reports, handling accounts, reconciliation and user support.

Key Responsibilities

• expense auditing
• card management
• statement reconciliation
• report preparation
• system support
• policy enforcement

Tasks

-Daily auditing and processing of expense reports to ensure accuracy, completeness, and compliance to the company expense policy -Administrative tasks such as mail, phone calls, scheduling meetings and maintaining records -Work closely with the A/P team to monitor card usage is within regulations and guidelines -Setting up new cardholder accounts to include emailing new and/or replacement cardholders of arrival, distribution of card (USPS, FedEx, Inter-office) -Responsible for addressing any issues and discrepancies related to expense reports -Reconciling the monthly statement against Concur transactional data and payment, along with statement/invoice entry -Processing of applications, ensuring proper authorization and internal webinar has been completed -Managing cardholder profiles: spend limits, restrictions, increases, and holds -Prepare the monthly managers' report and send it to the applicable division managers -Offer ongoing support to all cardholders regarding questions raised: i.e. card balances, declined charges, increase/decrease of spend limits -Provide support to the A/P team with a focus on check requests and/or urgent invoices -Provide ongoing support to employees on the expense report process, i.e. submissions, documentation required, approvals, payment dates -Ad-hoc projects related to the expense report system, policy and management -Initiate and process P-card deactivation procedures for employee separations, transfers, or non-compliance with policy -Ensure cardholders adhere to the P-card policy

Requirements

• associate degree
• ms office
• oracle
• fusion
• concur
• 2 years

What You Bring

-Ability to work independently and make sound decisions with limited supervision -Strong organizational, analytical and decision-making skills -An associates degree in accounting, finance or a related field is generally preferred. -Experience with multiple entities and managing of high-volume transactions and active cards -General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning -Proficient with MS Office, Oracle, Fusion, Concur and banks -At least 2 years' experience in corporate card program administration, expense management or financial operations -Occasional lifting of up to 30 lbs.

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Benefits

-Term Life, AD&D Insurance, and Voluntary Life Insurance -Disability Income Protection Insurance -401 K -Pre-tax Flexible Spending Plans (Health and Dependent Care) -Medical, Dental, Vision Insurance -We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. -Charitable Giving Match with our Rosendin Foundation -ESOP - Employee Stock Ownership -17 PTO days per year plus 10 paid holidays -Annual bonus program based upon performance, profitability, and achievement

About Rosendin

-Provides comprehensive services in electrical design, installation, and maintenance. -Works on projects across various sectors, from high-rise buildings to large-scale infrastructure. -Specializes in both traditional electrical systems and cutting-edge energy solutions, including solar and sustainable technologies. -Known for its high-quality work on complex, large-scale commercial, industrial, and utility projects. -Reputation for safety and technical expertise makes it a go-to partner for major contractors and developers. -Continues to adapt to evolving technologies and client needs, including expanding into smart building solutions.

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