Administrator

Overview

Administrative support for operational performance and specialist cleaning teams.

Key Responsibilities

• purchase orders
• asset register
• budget tracking
• project tracking
• operational reports
• site docs

Tasks

-Collate and submit timesheets and service records to deadlines -Raise purchase orders and requisitions for materials and subcontractors -Organise incoming and outgoing post daily -Liaise with contractors for equipment repairs and service visits -Assist with onboarding and training coordination for new team members -Maintain site documentation and ensure it is accessible and up to date -Support mobilisation and performance tracking of specialist cleaning projects -Support: Online chat or telephone service for urgent support in a crisis -Maintain accurate training records and ensure documentation is audit ready -Manage incoming communications and queries, escalating where appropriate -Support budget tracking and invoice processing -Support the upkeep of asset registers and health & safety documentation -Collate and distribute operational reports including waste management

Requirements

• microsoft office
• power bi
• cafm
• teamwork
• communication
• adaptability

What You Bring

-Able to work both independently and as part of a team -Reliable and flexible approach to work -Ability to work under pressure -Proficient in Microsoft Office (Excel, Outlook, Word); familiarity with Power BI or CAFM systems is a plus -High attention to detail -Excellent written and verbal communication skills -Adaptable to a busy operational environment

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Benefits

-Get Fit Programme -24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home -Cycle to work scheme -Perks: discounts, gift cards, cashback, and exclusive offers -Financial and legal support -Mental Health support and Life Event Counseling -Access Perks at Work, our innovative employee app where you can find:

About Abm Uk

-Delivers integrated solutions—from cleaning and security to HVAC, M&E, energy and data‑centre services. -Specialises in sectors like airports, transport, data centres, warehousing, commercial buildings, healthcare, education, hospitality and government. -Known for a wide-reach presence: offices across UK and Ireland, servicing both iconic venues and critical infrastructure. -Boasts innovative service delivery—merging soft and hard FM, with initiatives like BMS analytics and EV-charging support. -Stands out for combining large-scale technical capability with frontline services, all under one integrated umbrella.

Sector Specialisms