Compliance Office Administrative Assistant

Overview

Admin assistant manages compliance budget, documents, meetings, and supports managers and director.

Key Responsibilities

• ineight tool
• budget tracking
• opportunity tracking
• report analysis
• process improvement
• meeting coordination

Tasks

-Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. -Coordinate meetings, including executive management meetings with the Director, and team events. -Document and organize material, including but not limited to, meeting minutes, agendas, business plans, and lead team meetings where necessary. -Assist RCMs with tasks as it relates to tracking daily opportunities, setting up mitigation action plans, close out and open item tracking. -Operate in the InEight tool for Compliance on a regular basis -Support the Regional Compliance Managers (RCMs) on ongoing projects. -Promoting process improvement. -Manage the budget, including weekly, monthly and annual tracking of expenses. -Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. -Support the Compliance Director in special projects assigned for operational compliance. -Promote and support the Company’s Core Value -Keep management informed by reviewing and analyzing special reports, summarizing information and identifying trends. -Supporting virtual meetings and organizing guest arrangements for virtual presentations.

Requirements

• ms office
• powerbi
• reporting
• budgeting
• 5+ years
• communication

What You Bring

-Must be highly proficient in Microsoft Word, Excel and PowerPoint. -Knowledge with PowerBI is preferred. -Demonstrate a high level of communication and time management skills while coordinating with a variety of stakeholders at varying levels of management. -Proven abilities around organization, detailed oriented and collaborative. -5+ years of office management or administrative services experience preferred. -Professional communication skills via email and phone. -Reporting skills. -Work productively and meet deadlines timely -Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. -Attention to detail. -Process invoices and be proficient in expense tools. -Excellent customer service skills and attitude. -Ability to work independently. -Regular, reliable attendance -Experience with budgeting and expenses. -Tracking of open items and strong follow up skills.

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About Kiewit

-It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions. -Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors. -Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites. -Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables. -With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

Sector Specialisms