Admin & Office Coordinator

Description

The Admin & Office Coordinator at TAS plays a key role in ensuring the smooth day-to-day functioning of the studio. This role supports the design team, operations, finance, HR, and vendor coordination, allowing architects and designers to focus fully on creative work. The ideal candidate is organised, proactive, detail-oriented, and comfortable managing multiple responsibilities.

• Assist with basic bookkeeping documentation and finance-related coordination.
• Work with the external IT vendor to ensure smooth functioning of computers, software, printers, and internet.
• Maintain a clean, well-organised, and inspiring studio environment.
• Schedule interviews and coordinate basic HR communication.
• Manage daily studio activities including calendars, meetings, travel planning, and general organisation.
• Manage the leave tracker and staff attendance documentation.
• Maintain the materials and samples library in an organised, accessible manner.
• Coordinate material procurement, samples, and deliveries.
• Work with the accounts team to coordinate invoices and follow up on client/vendor payments.
• Coordinate software license renewals and basic troubleshooting support for the team.
• Support the design team with printing/plotting, filing, and document handling.
• Assist with onboarding/offboarding of employees and maintain employee records.
• Maintain expense logs and track vendor bills.
• Maintain inventory of devices and accessories.
• Maintain administrative records and ensure timely documentation.
• Coordinate internal communication and follow-ups on action items.
• Liaise with vendors, suppliers, and service providers as required.

Requirements

• Good communication skills (written and verbal).
• Strong organizational and multitasking abilities.
• 1–4 years of experience in administration, coordination, or office management.
• Exposure to architecture, interior design, and project workflows.
• Basic familiarity with Excel/Google Sheets/office software.

Benefits

• Growth into larger operations or management roles over time.
• A creative, collaborative studio environment.

Training + Development

Interview process

Visa Sponsorship

Security clearance