Assistant Construction Administrator (Office-Based)

Overview

Office-based admin handling construction docs, coordination, and closeout support.

Key Responsibilities

• document management
• submittal tracking
• rfi coordination
• log maintenance
• asi issuance
• client communication

Tasks

We are seeking a detail-oriented, organized Assistant Construction Administrator to manage the construction phase of projects primarily from our Scottsdale office. This role is focused on document management, consultant coordination, and supporting project teams, ensuring smooth workflows and accurate records from project startup through closeout. While occasional site visits may be required, this is predominantly an in-office role. -Maintain professional, responsive communication with contractors and clients. -Data entry for AUA’s, CUA’s, change orders, and pay applications daily -Attend Pre-construction meeting to maintain client / GC relationships. -Maintain accurate logs for AUA’s ,CUA’s, change orders, and pay applications -Coordinate consultant input for submittals, RFIs, and closeout processes. -Support PMs with construction-phase communication and documentation needs. -Review closeout documents, prepare final completion letters, and maintain project records. -Create and issue ASI’s (Architect’s Supplemental Instructions) to the project team. -Facilitate CA hand-off meetings and assist in pre-construction meeting preparation. -Receive, log, and distribute submittals and RFI’s to consultants; track responses back to contractors. -Assist with compiling punch lists into substantial completion forms. -Track upcoming projects and maintain visibility of all active CA work. -Download, organize, and archive meeting minutes, project schedules, and testing reports.

Requirements

• bachelor's
• 5+ years
• project coordinator
• submittals
• microsoft office
• detail-oriented

What You Bring

Bachelor’s degree in Construction Management or related field preferred. Demonstrated experience with submittals, RFI’s, ASI’s, change orders, and pay applications. Minimum 5 years of recent experience in Construction Administration (architectural design firm experience preferred). Experience as a Project Coordinator or Project Engineer strongly considered. Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously. Proficiency in Microsoft Office applications and document management systems. This position is an excellent fit for candidates with prior experience as a Project Coordinator or Project Engineer who are looking to apply their organizational and communication skills in an architectural setting.

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Benefits

-Competitive PTO -Performance bonuses -Optional in-office work on Friday afternoons, where you can also bring your dog. -HSA Employer contribution -Enjoy a balanced workweek with 9-hour workdays, plus a half-day on Fridays. -Life & Disability Insurance -100% Employer paid Medical and Dental Insurance -Optional Employee-paid Vision insurance -Hybrid (office/remote) Workplace -401(K) matching

About Sps+ Architects

-The firm focuses on designing educational and multi-family buildings, commercial facilities, retail centers and Native American projects. -Over its history the firm has crafted landmark projects in Arizona, including university buildings and cultural centers. -Its typical work involves full-service architecture and interior design, planning, additions and construction management. -Signature projects include elementary and secondary schools, higher-ed facilities, performing-arts venues and community spaces. -The narrative of SPS+ is one of deep local roots, collaborative design, and decades of shaping the built environment in its home region.

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