Senior Project Coordinator

Overview

Coordinates low voltage, fire & security projects, aiding PMs to meet schedule and budget.

Key Responsibilities

• submittal tracking
• permit management
• material logistics
• schedule coordination
• tool inventory
• change orders

Tasks

Sciens Building Solutions is seeking a Senior Project Coordinator responsible for supporting our low voltage, fire, and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Senior Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction. -Creation and tracking of project submittal packages. -Track and submit for Project Permits. -Maintain a log of back ordered material with expected deliver dates. -Assist project manager with material requisition, tracking, and delivery. -Administer CMAS and GSA schedule. -Maintain a master list of company-supplied tools for each solutions technician. -Coordinate between solutions and service departments to ensure a smooth handover of projects. -Coordinate daily schedule changes to address customer and company needs. -Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts. -Assist with project billing and status reviews. -Assist operations manager with accounts receivable issues. -Coordinate with purchasing for any replacement or additional tools required. -Provide support to both sales and operations teams. -Track and report on change orders and project closeouts. -Participate in monthly WIP meetings and take notes and distribute action items. -Assist with various administrative tasks as needed. -Coordinate and maintain project material delivery schedule.

Requirements

• construction admin
• microsoft office
• bachelor's
• communication
• organizational
• customer service

What You Bring

-3-5 years of construction administrative assistant experience required. -Strong communication and reading skills, along with excellent organizational abilities. -Ability to encourage and motivate people with a positive attitude. -Possess sound decision-making skills. -Reliable transportation, driver’s license, insurance. -Ability to escalate difficult inquiries or problems to managers. -Intermediate computer skills, including Microsoft Office, required. -High school diploma or equivalent, bachelor’s degree in construction management preferred. -Strong organizational skills. -Excellent customer service and follow up skills. -Ability to complete projects independently.

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Benefits

$36 - $45 per hour based on experience -Paid time off plan and holidays. -Tuition reimbursement. -Competitive salary based on qualifications. -Short term and long-term disability. -401(k) matching. -Professional career development opportunities. -Life insurance. -Medical, dental, and vision plans with options.

About Sciens Building Solutions

-Founded from the Latin ‘Sciens’ for ‘knowledgeable and skilled,’ it has built thousands of critical systems nationwide. -Backed by The Carlyle Group and headquartered in San Francisco, it pursues aggressive growth via acquisitions across the U.S. -Known for self‑performing comprehensive Sciens Service Suite installations—from design through maintenance. -Distinctive in combining local company culture with national scale to deliver sophisticated life‑safety solutions. -Integrates clean agent fire suppression along with electrical, security, and communication systems under one roof.

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