Administrative Department Coordinator

Overview

Manages admin tasks for surveying projects, handling billing, client liaison, and reporting.

Key Responsibilities

• truck inspections
• project proposals
• monthly reporting
• client coordination
• survey requests
• vendor submittals

Tasks

-Administer quarterly truck inspections for your department -Collect and deposit payments -Assist in preparation of project proposals -Create monthly report for tracking project performance -Represent Atlas with clients in coordination with Field Supervisors and CAD Leaders -Complete and respond to incoming survey requests -Provide management or administrative assistance to Department Head as requested -Monitor project statistics -Coordinate with managers to create pre-qualifying submittals and vendor registration -Lead and attend weekly department meetings -Maintain positive working relationships with department staff and clients -Develop additional knowledge and experience specific to the industry -Prepare and issue client invoices -Provide back-up support to other locations as needed

Requirements

• microsoft office
• deltek
• accounting
• leadership
• problem solving
• 5 years

What You Bring

-Ability to work independently and be adaptable. -Great customer service and interpersonal skills -Problem-solving and basic trouble shooting skills -Proficiency in Microsoft Office Suite. Experience with industry-specific Deltek or other accounting and project management software a plus. -At least five years of administrative experience. -Keen attention to detail -Excellent verbal and written communication skills. -Working knowledge of accounting principles. -Previous work in a related industry (i.e., commercial or residential real estate development, construction, professional surveying or architectural firm) a plus. -Demonstrated leadership and problem-solving skills. -Excellent organizational and time management skills -Strong written and verbal communication skills

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Benefits

-Paid Time Off -Dental Insurance -Quarterly Performance Bonuses -Life Insurance -Health Insurance -Opportunities for advancement -Vision Insurance

About Atlas Surveying, Inc.

-Founded with a vision to deliver exceptional surveying services, the company has built a reputation for precision and reliability. -Specializing in a variety of sectors, it has become a trusted partner in the construction, energy, and infrastructure industries. -With an experienced team and cutting-edge technology, the company delivers accurate land surveys, topographic maps, and more. -Their projects range from residential developments to large-scale commercial and industrial undertakings. -Focused on safety, quality, and client satisfaction, the company has been an essential player in projects that shape cities and infrastructure. -The company’s deep expertise in energy-related surveying supports the growth of renewable energy sectors like solar and wind. -Its diverse portfolio includes complex utility networks, offering solutions for a variety of industries that require detailed land and boundary analysis.

Sector Specialisms