Utilities Right of Way Document Specialist - Columbus, OH

Overview

Assist ROW team with documentation, data entry, and project admin tasks.

Key Responsibilities

• database management
• document qc
• project closeout
• schedule tracking
• invoice prep
• meeting coordination

Tasks

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate. -Handling client correspondence, phone calls, and emails with professionalism and timely follow-up. -Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system. -Responsible for a successful project close out. -Monitoring deadlines and deliverables to help keep project teams on schedule. -Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information. -Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership. -Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files. -Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy. -Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies. -Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials. -Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.

Requirements

• ms office
• driver's license
• office admin
• customer service
• communication
• technical docs

What You Bring

We’re Looking For Someone Who Physical Requirements: English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required. Location: Hybrid - Columbus, OH (candidate will have the flexibility to work out of their home office but must reside within 60-miles of the office and report as requested) -Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent -Works efficiently and effectively under tight deadlines -Can prioritize and balance multiple tasks -Demonstrates strong organization and planning skills -Minimum of one year of technical documentation preparation -Can adapt to new systems and software environments -Valid Driver’s License -Must have an iOS or Android smartphone to be able to access ORC's systems -Thrives in a fast-paced administrative setting -Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession. -Provides strong customer service experience -Has excellent written and verbal communication skills -Is analytical, detail-oriented, and eager to learn

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Benefits

Bonus Points: Ohio Notary Public Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements. Relocation is not provided -Health, dental, and vision benefits -Free Calm membership for you and up to five others -Recognition programs and growth opportunities -Tuition reimbursement and professional training -Competitive base pay: $22.00 - $25.00 per hour -401(k) with company match and disability coverage -Paid time off, sick time, and holidays

About Orc

-The firm began as a nimble land-acquisition specialist and has grown into a national leader. -Privately held and private-equity backed, delivering specialized real estate services supporting major infrastructure projects. -Expertise spans right-of-way acquisition, relocation assistance, appraisal, negotiations, and full program management. -Clients range from utility companies and state DOTs to airport authorities and federal agencies like FEMA, DOE, EPA, and USACE. -Typical projects include pipeline corridors, utility easements, airport expansions, and public transit infrastructure. -Headquartered in Charlotte, NC, the firm operates over 30 offices across more than 16 states. -ORC won national recognition for its innovative employee-recognition program tied to cybersecurity and quality initiatives.

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