Accounting Administrative Assitant

Overview

Support accounting tasks and office operations, handling bookkeeping, AP/AR, payroll, and admin duties.

Key Responsibilities

• bookkeeping
• accounts payable
• accounts receivable
• payroll prep
• expense tracking
• project setup

Tasks

-Organize documents, manage reminders, and handle general office tasks. -Provide administrative assistance to accounting, HR, and leadership teams. -Perform daily bookkeeping and maintain precise financial records. -Assist with accounts payable, accounts receivable, and payroll preparation. -Track expenses, reconcile accounts, and update financial spreadsheets. -Follow up on outstanding items to ensure deadlines are met. -Support project setup, billing documentation, and data entry.

Requirements

• excel
• smartsheet
• sage
• quickbooks
• unanet
• communication

What You Bring

-Excellent communication skills—comfortable asking questions and following up. -High attention to detail and accuracy. -Ability to work independently in a hybrid environment. -Proactive, reliable, and self-driven. -Proficiency in Excel and Smartsheet. -0–2 years of experience in administrative or accounting roles preferred. -Strong multitasking and organizational skills. -Familiarity with Sage, QuickBooks, or Unanet is a plus.

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Benefits

-Medical, dental & vision -Health Spending Account (HSA) -Short and long-term disability -Critical Illness, Accident, and Hospital -Time Off/Leave (PTO, Vacation or Sick Leave) -401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available -Employee Assistance Program -Life Insurance (Voluntary Life & AD&D for the employee and dependents) -Transportation benefits

About Actalent

-Born in July 2021 by merging Aerotek’s engineering & sciences arm with EASi, Actalent emerged as a focused engineering-and-science partner. -Backed by Allegis Group, it drives scale and speed to market via contract, managed, and technical services. -Headquartered in Maryland with global reach, it deploys specialized teams across North America, Europe, and APAC on Fortune 500 projects. -Typical engagements span EV design, vaccine development, lab services, clinical research, and infrastructure systems. -Expertise covers a wide spectrum: aerospace, defense, healthcare, manufacturing, software systems, environmental and civil engineering.

Sector Specialisms