Administrative Assistant

Overview

Administrative Assistant handling invoicing, vendor relations, and office tasks.

Key Responsibilities

• statement reconciliation
• po reconciliation
• coupa
• order processing
• vendor masterfiles
• invoice payments

Tasks

-Reviewing and reconciling customer statements and accounts. -Reconciling PO receivers via Coupa. -Maintaining positive working relationships with internal and external partners. -Receiving, placing, and filling customer orders and purchase orders. -Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. -Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. -Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. -Creating and maintaining vendor and employee master files.

Requirements

• microsoft office
• coupa
• construction
• 1+ year
• multitasking
• communication

What You Bring

-Ability to thrive in a multitasking environment. -Intermediate proficiency in Microsoft Office Suite. -Invoice processing via Coupa. -Construction supply and equipment industry knowledge a plus. -Ability to work in both a team environment and independently. -Positive interpersonal skills with strong attention to detail. -Must be able to lift 15 pounds if needed. -Experience with Coupa is preferred. -1+ years of administrative experience is required. -Excellent listening and communication skills. -Must be able to sit or stand for prolonged periods of time.

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About Oes Equipment

-Operating as a full-service rental provider, it hustles forklifts, power tools, materials, safety gear and specialty items to job sites. -Backed by DPR’s supply-chain muscle, it delivers logistical precision on commercial builds and complex projects. -Typical engagements span from heavy-civil works to industrial fit-outs and commercial construction jobs. -Roots stretch back to Anaheim, expanding via regional branches—each a local staging ground for gear and service. -A standout trait: ‘Specialties’ division stocked with rare, tough-to-find equipment you won't get elsewhere.

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