Project Assistant

Overview

Support project delivery with document control, tracking, and coordination tasks.

Key Responsibilities

• project tracking
• change orders
• proposal drafting
• document control
• data entry
• client communication

Tasks

-Assist with tracking and communicate project milestones to project team. -Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience. -Assist project/program leadership with client communication plans. -Partner with financial analysts/ accountants and project team with fee estimate and change order management. -Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects. -Draft, track and maintain project change orders. -Maintain inventory of contracts for each project including status and ensuring signed contract is on file. -Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed. -Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed. -Perform data entry or updates to documentation & systems including TerraNet and CRM. -Prepare specific written report sections and associated drawings and attachments. -Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems. -Partner with financial analysts/ accountants to support proposal and project registration setup as needed. -Assist project/program manager with resource management and resource assignment. -Prepare request for information responses regarding design changes, as directed. -Provide administrative support to project team supporting Operations, National Accounts or Sectors. -Assist with updates to TerraNet and/or CRM. -Assist the project team with drafting report deliverables and proposal deliverables. -Assist with utility locating services and clearances, as directed. -Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements. -Schedule and communicate with the client regarding project report status and delivery schedule. -Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed. -Be responsible for maintaining quality standards on all projects. -Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc. -Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -Answer questions by Operations on Terracon client programs and system use. -Maintains and updates project-level Compass, as applicable. -Assist with updates to Program Manual or related documents. -Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).

Requirements

• gint
• autocad lt
• microsoft office
• associate degree
• bachelor’s degree
• 2 years

What You Bring

-Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable) -Fluent in Microsoft Office applications. -Associate or bachelor’s degree in related field preferred. -A valid driver’s license with acceptable violation history may be required. -High school diploma and a minimum of 2 years’ related experience.

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

Sector Specialisms