Billing Administrator

Overview

Manage project billing, cash flow, and reporting for engineering projects

Key Responsibilities

• invoice preparation
• billing management
• system setup
• report generation
• client coordination
• exception reporting

Tasks

-Compiles and collates back up documentation for final invoice presentation to client. -Ensures proper documentation is in place; files and organizes hard and soft copy documentation. -Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail. -Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provides updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes. -Responds to routine inquiries on invoicing. -Ensures current signed contract is in place and credit checks completed where applicable and all amendments are on file. -Keeps a register of invoices when distributed to client. -Works with the PA to ensure that billings do not exceed budget limits -Works with PA and Project team to setup invoicing calendar for all customers and projects (maximising month billings). -Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Mgmt/Project Accountant at initial project set up. -Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing -Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System; establishes project details, financial plans, rate schedules, customer details, payment plans, multicurrency billing set up -Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely -Resolves issues highlighted in the Exception -Runs weekly Exception Reports and reviews project revenue recognition. -Reviews Aged Debtors Report(s) and assists in the development of corrective action plans; follows up on outstanding debtors with Project Managers/Project Accountants and clients. -Runs system queries and reports as requested. -Project events using proper billing event types and enters data into the business system.

Requirements

• engineering
• epc
• excel
• accounting
• oracle
• 7 years

What You Bring

-Engineering, consulting EPC, WPCM and construction project knowledge. -Detail oriented -Advanced Excel skills -Diploma in Accounting preferred -Familiar with ERP environments, specifically Oracle a plus. -7 years experience in a financial support role (note with no diploma/degree, additional work experience may be required).

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About Worley

-Expanding globally through steady growth and acquisition. -Broadened reach in Canada, China, the U.S., and beyond. -Merged with Parsons E&C in 2004. -Delivers full-lifecycle services from concept to decommissioning. -Partners on major global projects across energy, chemicals, resources, and power. -Innovates in low-carbon energy and carbon capture. -Large-scale direct air capture engineering in the U.S. -Unified subsidiaries under single identity in 2023, reinforcing integrated engineering model.

Sector Specialisms