Project Support Officer

Overview

Coordinate schedules, meetings and risk management for defence project delivery.

Key Responsibilities

• schedule management
• risk management
• stakeholder liaison
• admin support
• meeting coordination

Tasks

-Schedule & Documentation Management: Develop and maintain ACS schedules, refine milestone documents, contribute to Branch IMS, and support governance reporting requirements including dashboards and monthly reporting. -Risk Management Leadership: Identify, manage, and escalate risks via Predict/TRMS, lead monthly risk meetings, provide risk input into SPMS reports, and ensure alignment with MIWS risk managers. -Stakeholder & Governance Support: Liaise with internal/external stakeholders, assist with decision briefs and visit authorities, and report on ACSD activities at weekly syncs and governance forums. -Administrative & Communications Support: Manage actions registers, uplift presentation materials, maintain the Aegis Teams workspace, handle team logistics (mailbox, travel, ICT, accommodation), and deliver minutes and presentations. -Program & Meeting Coordination: Plan and organise PMRs, BMD TIMs, TWGs, I&T activities, and support technical meetings, briefings, and presentations across CSE, SI&T, LTS, ILS, Engineering, and Training streams.

Requirements

• predict
• trms
• acs
• ims
• risk management
• project management

What You Bring

-Administrative & Coordination Competence: Demonstrated ability to manage team logistics, actions registers, workspace tools, and provide support across finance, ICT, and security processes. -Stakeholder Engagement & Communication Skills: Strong capability to liaise with internal/external stakeholders, prepare decision briefs, support sync meetings, and deliver clear reports and presentations. -Risk & Compliance Management: Experience managing risk registers (Predict/TRMS), leading risk meetings, and providing risk input into governance reports while ensuring compliance with organisational standards. -Scheduling & Documentation Proficiency: Skilled in developing and maintaining ACS schedules, milestone documents, governance reporting dashboards, and supporting IMS integration. -Project & Program Management Expertise: Ability to plan, organise, and coordinate PMRs, TWGs, I&T activities, and milestone reviews, ensuring alignment with Defence project governance frameworks.

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Benefits

-Professional development: Access career mapping, accelerated learning programs, and shared learning through our Communities of Practice. -Great perks: Enjoy discounts on healthcare, retail, vehicles, and more through Perks@Downer. -Veteran support: Benefit from initiatives like up to 20 days of Reservist Leave to stay connected post-service.

About Downer Group

-Founded in 1933 by Arnold Fielder Downer, the company is headquartered in Sydney. -It offers a wide range of services, including engineering, construction, infrastructure management, and resource-based services. -Downer Group's comprehensive service offerings and extensive industry experience position it as a leader in delivering essential infrastructure and services across Australia and New Zealand.

Sector Specialisms

Security Clearance

-must hold and maintain a negative vetting 1 (nv1) security clearance. -compliance with international traffic in arms regulations (itar) may be required.