Director of Facilities Management

Overview

Lead, manage and optimize facilities services, assets, budgeting, compliance and staff.

Key Responsibilities

• sla management
• financial reporting
• contract management
• compliance
• stakeholder management
• continuous improvement

Tasks

-Ensure SLA’s & KPI’s are achieved and aligned with contractual agreements -Develop and maintain technical proficiency, industry knowledge and communication skills to provide timely information on all property-specific issues as well as keeping the client informed of important developments and trends in the property and facility management industry -Support effective business communications by providing advice and leadership while making a direct contribution during team meetings, client briefings and monthly reporting -Ensure regulatory compliance and effective management of risk and liability for both C&W and client -Support and provide leadership to achieve C&W's and Client’s vision and mission and extol its values and professional behavior in the day-to-day conduct of business delivery and staff actions -Ensure that all matters/issues pertaining to human resources, legal and risk management are coordinated and resolved at the C&W levels -Comply with legislative, environmental, health and safety requirements -Develop and successfully implement an overall account plan designed to enhance the value of the client's portfolio to operate each property at peak efficiency without sacrificing quality, provide superior and responsive tenant and/or occupant services and ensure compliance with all applicable life safety and crisis management rules and regulations -Lead and support the? organization to develop a proactive approach to: -Ensure all works are competently completed -Provide leadership and guidance, advice, coaching and direct support where required to deliver best practice selection, training, assessment and recognition/reward -Promote and adhere to all established policies and procedures relative to standard assignment deliverables, business conduct and integrity while ensuring on-going quality management of all C&W’s products and services -Develop and maintain relationships with facility team leaders driving the operational and strategic goals -Develop, mentor and coach staff to achieve organizational sustainability and career growth -Oversee the budget preparation and development process, capital planning, cash flow management and production of monthly financial reports to ensure accuracy and completeness and confirm that all client reporting conforms to established reporting standards -Ensure all required policies and procedures are adopted and used on site -Recruit, manage and train the facilities management staff to ensure an understanding of standard operating policies and procedures and their role in achieving the Plan by operating the property to meet or exceed our client's objectives -Manage the client's assets in the most profitable and/or cost-effective manner and consistent with the management contract and account plan for each property -Ensure optimum staffing structures operate across the portfolio to balance coverage and performance needs with the delivery of service excellence -Seize opportunities to expand C&W’s commercial relationship through the delivery of value added services -Ensure portfolio is staffed by appropriately skilled personnel and teams, taking direct responsibility for the appointment of qualified personnel and an effective succession plan -Drive continuous improvement philosophy and culture throughout the organization -Minimize commercial risk to the business -Monitor sub-contractors performance and manage key contract relationships -Oversee and ensure the quality of all client reporting by standardizing systems and procedures that assure compliance with reporting standards -Develop financial plans and specific goals for cost control/reduction and ensure that these goals are met or exceeded -Assure integration, as applicable, across all service delivery work streams: facilities management, commercial management, project services, brokerage services and portfolio administration -Complete understanding of contract obligations by initiating audit & control systems to ensure statutory, policy and contractual commitments are satisfied -Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals -Identify and recommend remedial actions and process changes -Ensure customer focus within all areas of operational activities and maintenance of effective relationships with key client contacts -Lead coordination, delivery and quality assurance of all C&W account services and adherence to the client’s real estate standards of performance and needs -Participate, facilitate and negotiate service contracts with outside vendors to achieve balance between performance and cost in compliance with C&W's values, standards and guidelines for business conduct -Ensure Site ?Managers & Premises Coordinators maintain accurate, timely, qualitative and reliable management reporting

Requirements

• yardi
• cfm
• leed ap
• cmms
• mba
• project management

What You Bring

-Knowledge of Financial Systems (Yardi a plus) -Ability to develop and maintain a client focused, partnering and consultative approach -Minimum of 10 years of commercial high-rise, campus environment, property portfolio management, and/or facility management experience with at least 6 years at the Facility Manager level -Certified Facility Manager (CFM), Facilities Management Association (FMA), Certified Property Manager (CPM), Real Property Administrator (RPA), Leadership in Energy and Environmental Design Accredited Professional (LEED AP) designation preferred -Project/construction management experience desired -Communication Proficiency (oral and written) -Workplace services experience desired -In-depth understanding of the client's objectives as well as a broad knowledge of the real estate life cycle -Proficient in understanding management agreements and contract language -Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint) -Masters degree in Business Administration or related field preferred -Technical Proficiency -Experience with human resource and performance management processes -Experience with critical system environments is preferred -Broad commercial real estate and financial background with 12+ years of relevant experience as portfolio/asset manager with expertise in all facets of facility/property operation and management, people management, vendor management, and capital planning -CMMS/Work Order Management experience preferred -Problem Solving/Analysis -Ability to identify service delivery and portfolio management improvement opportunities and keen on developing recommendations that highlight the value added benefit of the outsourcing partnership -Skilled in Building Management Systems maintenance and monitoring -Ability to read and understand construction specifications and blueprints -Strong discipline of financial management including financial tracking, budgeting and forecasting -Proficient in anticipating client needs, thinking strategically, solutions focused and be both proactive and reactive as the situation and circumstances dictate -Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms