Executive Secretary

Overview

Executive support for GM: manage calendar, docs, communication, travel, and office admin.

Key Responsibilities

• document management
• stakeholder coordination
• calendar management
• travel logistics
• office administration
• compliance

Tasks

-Document Management: Draft, review, and format official documents, presentations, and reports to ensure accuracy and professionalism. -Support to Department: Provide administrative support to the Equipment Operations team when required, facilitating smooth inter-departmental workflow. -Communication & Coordination: Act as the primary point of contact between the General Manager and internal/external stakeholders, ensuring timely responses and effective communication. -Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, take minutes, and handle confidential correspondence. -Confidentiality & Compliance: Ensure sensitive information is handled with the highest level of confidentiality and aligned with company policies. -Travel & Logistics: Coordinate travel arrangements, itineraries, accommodation, and related documentation for the General Manager and visitors. -Office Administration: Maintain records, filing systems, and databases; oversee office supplies and logistics for meetings and events. -Follow-Up & Monitoring: Track pending issues, ensure deadlines are met, and prepare periodic status updates for the General Manager.

Requirements

• ms office
• organizational
• multitasking
• bachelor's
• discretion
• communication

What You Bring

-Proficiency in MS Office Suite (Word, Excel, PPT, Outlook) -Organizational and Multitasking abilities -Bachelor’s Degree Business Administration, Office Management, or related field -High degree of discretion with confidential information -Excellent written and verbal communication skills (English and Arabic preferred).

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About Al-Ayuni Investment And Contracting Company

-It operates from a 17,000 m² open-space HQ north of Riyadh. -It has developed capabilities across railways, buildings, water & power networks, gas, IT, mining, real estate, and more. -The company owns and operates precast production and marble-mining facilities, and delivers equipment operation and maintenance services. -It handles landmark projects such as expressways with multiple flyovers, city-wide utility networks, rail segments, and industrial site developments. -Recent ventures include strategic infrastructure for NEOM, road upgrades like Sharma–Tabuk, city-centre utilities in Jeddah, and Roshn’s Fulwa development.

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