Document Management Lead

Overview

Lead document/records management team and ECMS for large construction project.

Key Responsibilities

• ecms administration
• document control
• records management
• automation planning
• close-out coordination
• training management

Tasks

-Ensure training and training records for project administrative personnel are current. -Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks. -Conduct presentations regarding project administration status and work process requirements, both internally and externally. -Work in an integrated team (Client, partners, suppliers, and Bechtel) -Prepare routine documents as required. -Supervise the document/records management team including duties and standards, prepare performance reviews, coach individuals in performance enhancement. -Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.) -Development of and implementation of the records retention and turnover plans. -Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS. -Plan, organize, and implement systems for efficient document processing. -Coordinate project close-out activities inclusive of all functional groups represented on project. -Maintain the Enterprise Content Management System (ECMS) and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations/content management systems. -Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities. -Communicate effectively with stakeholders to ensure quality, schedule and budget are met as defined. -Support quality assurance audits, internal technical reviews, client reviews, and external audits. -Ensure supplier and customer documentation is processed within established schedule standards. -Establish a strategy for the scope of document/records management work, priorities, and train personnel to perform their assigned duties for project.

Requirements

• document control
• ecms
• powerbi
• excel
• aconex
• bachelors

What You Bring

-12 or more years’ experience managing a document control program -Must have a minimum of 8 years project-based experience performing document/records management with demonstratable experience using commercial ECMS systems, development of work processes, and developing distribution matrices to establish workflows. Experience must have been obtained within the past 10 years. -Must be able to organize and prioritize assigned document management scope -Experience using PowerBI and developing reports and dashboards -Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required) -Have ability to work flexibly and collaboratively across all levels of the organization -Prior Bechtel experience preferred -Experience in Aconex Confirguration (Org Admin Level) -Advanced analytical ability to build and maintain databases and presentations for project and functional management. -Have strong interpersonal and customer service skills -Must be flexible and able to accept and quickly adapt to changes in work focus -Bachelors degree or higher -5 or more years’ experience managing a document management team

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About Bechtel

-Operates across multiple sectors, including infrastructure, nuclear, security and environmental, oil, gas, chemicals, mining, and metals, as well as manufacturing, battery production and technology. -Significant presence in North America, the Middle East, Asia, and Australia.

Sector Specialisms

Visa Sponsorship

-relocation authorized: international - camp