Team Administrator

Overview

Admin support for finance & projects team: manage files, schedules, travel, meetings & communications.

Key Responsibilities

• schedule management
• meeting coordination
• travel booking
• file management
• database updates
• client enquiries

Tasks

-Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place -Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars -Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate -Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements) -Assisting other members of the Practice Group with overflow work -Dealing with enquiries from internal and external callers -Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required -Answering incoming telephone calls in a professional manner -Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office) -Updating lawyers' client contact databases

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Benefits

-Private healthcare policy -Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan. -Contributory pension of up to 5%. -Death in service cover (4 x base salary). -Carers’ leave (up to five paid days’ leave towards caring responsibilities) -Cycle to work scheme. -25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.

About Pinsent Masons

-Focus on innovation and client-centered solutions supporting diverse industries. -Work spans high-profile infrastructure, energy, and technology projects worldwide. -Legal expertise covers construction law to commercial contracts and dispute resolution. -Reputation for delivering complex, cross-border projects with a collaborative approach. -Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives. -Deep specialization in sectors such as energy, real estate, and transport. -Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Sector Specialisms

Interview Process

-two interview stages per vacancy -first stage typically virtual -second stage typically in person at the office