Office Manager

Overview

Manages office operations, admin support, and coordination across departments.

Key Responsibilities

• it support
• expense auditing
• travel coordination
• process improvement
• event scheduling
• office management

Tasks

As Office Manager, you are responsible for the general administrative functions of the branch, such as any events or activities in the office and Branch Leadership Team, Shared Services, PCM, and IT support. This role is counted on to maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication, key record keeping, and coordination among departments. -Assists branch management with employee morale-building ideas and implementation. -This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, and filing cabinets. -Reconciles credit card accounts, receives and audits expense reports, deposits checks and administers petty cash in accordance with the written policies and procedures of the Company. -Works closely with designated facility services to ensure the office is run efficiently and the premises remain clean, escalating issues when/if they arise. -Cultivates and promotes the “Hearts & Minds” safety culture. -Assumes responsibility for office supplies inventory and purchasing, tracking and analyzing office spend for cost-saving opportunities. -Partners with IT/tech support to configure laptops, tablets, phones, and associated hardware equipment for new employees, serves as the local point of contact for any IT-related questions or issues and arranges for the maintenance of office equipment when necessary. -Maintains the branch's internal resume-library and coordinates all personnel updates once a year. -Maintains the local branch intranet page, making updates when necessary. -Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations. -Supports new hire process by arranging new hire office space, ordering associated company merch, facilitating first-week headshots, and sharing our new hire resume template for customer proposals. -Facilitates and coordinates EMBRACE opportunities for the local team to get involved in the community, alongside identifying opportunities with the HR Business Partner and Regional Marketing Leader. -Maintains appropriate Company confidentiality at all times. -Coordinates travel arrangements, itineraries, and accommodations for company personnel as needed. -Provides support for Account Teams by preparing reports and completing branch pre-qualifications. -Tracks both exempt and non-exempt employee vacation hours in accordance with Company policies and procedures. -Identifies opportunities for process and office management improvements, and designs and implements new processes. -Responsible for the scheduling and coordination of on-site and off-site activities, such as team events, town halls, training, and external events. -Leads the process of gathering stories and information and creating/sharing content for internal communications for the branch and supports the Branch Manager on internal presentations (i.e., branch newsletter, local town hall presentations, planning presentations, etc.).

Requirements

• google suite
• microsoft suite
• construction
• 5+ years
• high school
• time management

What You Bring

-Ability to handle a wide range of administrative/executive support-related tasks with limited supervision. -Previous experience in the construction industry. -Must have a driving record compliant with the Company's policies and MVR requirements, and consent to ongoing driving record monitoring by the Company. -Must have a valid driver's license. -In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity. -Demonstrated ability to communicate effectively with all levels of an organization. -Computer proficiency in Google and Microsoft Suites. -Affinity for multi-tasking, being attentive to detail, and managing competing priorities. -5+ years of related experience. -This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. -High school diploma or equivalent. -Ability to travel up to 10% of the time. -Strong time management, organizational, and interpersonal skills.

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Benefits

Learn more about Limbach’s commitment to our people and career opportunities, straight from our employees via the Limbach Unlocked podcast: Limbach Unlocked - Why We Chose Limbach -Base salary range of $70K - $78K -Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match. -Career pathing flexibility and mobility. -HSA, FSA, and life insurance offerings.

About Limbach

-Specializes in providing design, installation, and maintenance services for complex building systems. -Has a strong presence across North America, with numerous landmark projects spanning various industries. -Notable projects include large commercial, industrial, and governmental structures, emphasizing energy efficiency and sustainability. -Committed to innovation and technology integration, setting it apart in the construction sector. -Expertise covers everything from HVAC and plumbing to electrical systems, offering end-to-end service solutions. -Standout feature is the integrated project delivery model, fostering collaboration between design and construction teams. -Excels in meeting the unique demands of the energy sector, with a focus on renewable energy systems.

Sector Specialisms