Project Assistant

Overview

Provide administrative support to principals and project teams, handling documents, travel, and office operations.

Key Responsibilities

• crm management
• event coordination
• schedule management
• report preparation
• travel arrangements
• expense reconciliation

Tasks

-Support project documentation, data entry, and tracking using CRM and project management systems -Process event registrations and related logistics -Assist Principals and Project Managers with project schedules, budgets, and billing -Prepare accurate reports and documents in a timely manner -Collaborate with administrative staff across the firm and participate in meetings and special projects -Manage Outlook calendars as directed -Coordinate meetings and events (virtual and in-person), prepare agendas and minutes, and arrange room set-up and refreshments -Maintain a professional, safe, and organized office environment -Coordinate travel arrangements and maintain itineraries -Provide back-up reception coverage; greet visitors, answer phones, and manage mail and packages -Reconcile and code expense reports and monthly credit card statements -Provide administrative and contracting support to principals, project teams, and staff

Requirements

• ms office
• a.a. degree
• 2+ years
• a/e experience
• detail oriented
• communication

What You Bring

-Proficient in MS Word, Excel, PowerPoint, and Outlook -A.A. degree or equivalent combination of education and experience -2+ years of administrative experience in a professional services environment -Ability to represent DAHLIN in a positive, professional manner -Experience supporting multiple leaders -Ability to work independently and collaboratively -Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position -Ability to travel locally for deliveries, errands, and office needs -Ability to lift/move up to 10 pounds and operate standard office equipment -Excellent attention to detail and accuracy -Experience in an architecture or engineering firm is a plus -Strong organizational skills with the ability to prioritize multiple tasks -Strong verbal and written communication skills

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About Dahlin Architecture | Planning | Interiors

-A leading architecture, planning, and interior design firm with a legacy of creating vibrant, sustainable spaces. -A trusted partner for clients seeking innovative and high-quality design solutions. -Excels in a diverse range of sectors, including residential, commercial, healthcare, and hospitality. -Projects span across the United States and abroad, blending creativity with functionality. -Known for a forward-thinking approach to urban design, master planning, and the built environment. -Delivers projects that balance aesthetics, sustainability, and community impact with a collaborative team of experts. -Notable projects include award-winning residential communities, cutting-edge educational facilities, and state-of-the-art healthcare environments. -Committed to shaping spaces that improve quality of life, enhance communities, and promote long-term sustainability.

Sector Specialisms

Visa Sponsorship

-visa sponsorship is not offered; candidates must be legally authorized to work in the united states.