Operations Project Coordinator

Overview

Supports project managers with admin and coordination for mechanical construction projects.

Key Responsibilities

• budget entry
• submittal management
• project forecasting
• billings verification
• document control
• equipment tracking

Tasks

-Enter awarded project budgets from Estimating into the accounting software. -Collaborate with Project Managers to prioritize and filter required submittals. -Ensure monthly project forecasts are completed and submitted per contract requirements. -Request, coordinate, log, and track submittals and resubmittals from suppliers and subcontractors. -Verify project billings are processed in accordance with contractual terms. -Submit and coordinate job-site badging and access; maintain an accurate log. -Build project-specific Submittal Registers based on contract specifications. -Update project documentation to ensure real-time, accurate communication between office and field teams. -Log and track equipment delivery and status for assigned projects. -Compile and organize closeout documents including As-Builts, Start-Up Reports, O&M manuals, warranties, and owner training materials. -Confirm all company policies and contractual standards are met prior to work commencement. -Manage Plans and Specifications document control and distribution. -Coordinate Davis-Bacon paperwork and requirements with Payroll, Subcontractors, and General Contractors. -Assist in tracking short- and long-term manpower projections.

Requirements

• 3+ years
• project coordination
• davis-bacon
• construction docs
• microsoft office
• organizational skills

What You Bring

-Minimum 3 years of experience in project coordination or administration, preferably in commercial mechanical or construction environments. -Self-motivated, punctual, and dependable. -Excellent written and verbal communication skills. -Experience with Davis-Bacon compliance and certified payroll a plus. -Familiarity with construction documents (submittals, RFIs, change orders, O&Ms) strongly preferred. -Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). -Professional appearance and demeanor. -Strong organizational skills with proven ability to multi-task and follow up both internally and externally.

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About Pueblo

-Founded with a focus on excellence in mechanical contracting, Pueblo has built a reputation for reliability and expertise. -Over the years, it has grown into a key player in providing mechanical systems design, installation, and maintenance for commercial and industrial sectors. -The company thrives in offering comprehensive services across diverse areas such as HVAC, piping, and process systems. -Pueblo has successfully completed a wide range of projects, including large-scale industrial facilities, government infrastructure, and energy systems. -Its deep experience in the energy and industrial sectors positions Pueblo as a trusted partner for both public and private sector clients. -Distinctive for its hands-on approach and client-focused solutions, Pueblo has earned respect in highly competitive markets. -Pueblo continues to innovate, delivering high-quality mechanical systems while adhering to industry best practices and safety standards.

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