Billing Coordinator

Overview

Coordinate accurate, timely billing and invoicing for engineering consulting projects.

Key Responsibilities

• invoice generation
• collection management
• ar resolution
• billing analysis
• contract review
• project documentation

Tasks

-Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues. -Communicate project financial information to management for assigned projects. -Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures. -Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients. -Analyze unbilled detail to reduce WIP and to optimize billing opportunities for the billing period. -Perform routine collections efforts for centralized National Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices. -Be responsible for maintaining quality standards on all projects. -Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition. -Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics. -Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads. -Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -Answer Help Desk calls relating to billing and resolve billing application and procedural errors for offices. -Under general supervision, perform a variety of routine and non-routine moderately complex billing functions. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup. -Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required. -Create and maintain electronic project files. Apply company quality assurance guidelines and procedures for project document management and retention. -Confirm documentation of collection activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.

Requirements

• contract review
• 3+ years
• accounting
• associate's
• high school
• driver license

What You Bring

-Read and understand project contracts as they are related to billing and revenue recognition functions. -Minimum 3 years’ accounting related experience. -Associate’s degree preferred. -High School diploma or equivalent -Valid driver’s license with acceptable violation history.

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

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