Executive Assistant to the CEO

Overview

Supports CEO with admin, calendar, travel, projects, reporting and process improvements.

Key Responsibilities

• reporting
• process improvement
• correspondence
• budget management
• calendar management
• project coordination

Tasks

We have a position available for an Executive Assistant in our Regina location. This position will support the CEO by utilizing project management skill sets and administration competencies. With the ability to pace and manage multiple demands and priorities simultaneously, the Executive Assistant will perform a variety of advanced, high-level administrative functions, including coordinating and assisting in preparation of presentations and reports. As well, the position provides administrative support for senior executive calendars, working with outside suppliers and vendors, organizing travel, and management of various projects. -Prepare and support the preparation of internal reporting and technical materials. -Manage and coordinate all activities within the Office of the CEO, including making recommendations related to operational and process improvements to ensure these systems support a culture that maintains a high degree of professionalism and customer focus. -Compose correspondence from very general instructions or in reply to written or verbal enquiries, type, proofread and highlight a variety of confidential materials including reports, general correspondence, and other technical material. -Perform administrative office duties such as manage records of ongoing project activities, perform accounting functions related to forecasting and variance management of the office’s budget, analyze and change work processes and develop practical solutions to sensitive and confidential matters. -Work with Brandt Group of Companies executive services group on companywide initiatives. -Provide time management assistance to the CEO, Manage calendar, contacts, meetings, travel etc. -Assist with establishing and coordinating customer and supplier interactions and business processes, to ensure effective and efficient operational delivery. -Maintain a high level of confidentiality in all interactions and maintain confidential files. -Coordination of meetings including creating agenda, minutes and distribution of all documentation.

Requirements

• excel
• powerpoint
• word
• accounting
• project management
• office certificate

What You Bring

-Ability to meet deadlines. -High level computer skills specifically Microsoft Word, Excel and PowerPoint. -Understanding of accounting practices with ability to read financial information. -Excellent communication, presentation, organizational, and interpersonal skills. -Time management – must be able to balance multiple priorities with minimum direction while meeting deadlines. -Office Education Certificate or relevant years of experience. -A certificate in project management is considered an asset. -Minimum of 5 years experience working with Senior Management in a related role. -Continuous Improvement mindset.

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About Brandt Group Of Companies

-The company operates in several key sectors, including industrial, energy, infrastructure, and utilities, delivering projects that span from heavy civil work to renewable energy solutions. -Brandt specializes in offering integrated solutions for complex projects, leveraging its extensive knowledge base and a commitment to quality. -Notable projects include providing advanced technology and machinery for industrial sectors, as well as contributing to sustainable energy solutions. -With a strong foundation in the construction and engineering industries, Brandt has built a solid reputation for delivering large-scale, mission-critical projects across North America.

Sector Specialisms