Accounts Payable Specialist

Overview

Process invoices, manage vendors/payments, ensure AP compliance, support finance team.

Key Responsibilities

• invoice management
• payment processing
• deltek vantagepoint
• icr automation
• vendor management
• ap reconciliation

Tasks

-Manage rejected invoices and follow up with stakeholders for resolution. -Support ACH (Automated Clearing House) and credit card payment processing and ensure timely disbursements. -Review and process vendor invoices in Deltek Vantagepoint, ensuring proper coding, approvals, and documentation. -Ensure adherence to SSOE’s AP policies and audit requirements. -Maintain orderly digital filing of AP documentation including invoices, POs, and payment support. -Utilize Intelligent Character Recognition (ICR) tools to auto-populate invoice fields such as vendor, invoice number, date, and amount. -Maintain accurate vendor records and assist with onboarding, ensuring compliance with internal documentation standards. -Enter approved expenses into the accounting system for reimbursement. -Assist in reconciling AP sub-ledgers and preparing reports for month-end close. -Address queries related to pending expense reports and ensure timely resolution. -Work closely with the Corporate Finance team, including regular coordination with US Team. -Review and verify employee expense claims for accuracy and compliance. -Coordinate with project managers and procurement teams to validate purchase orders and payment terms. -Participate in recurring meetings such as Team meeting/Kanban and SSOE AP Process to align on process updates and workload.

Requirements

• 3-6 yrs
• detail-oriented
• shift flexibility
• bachelor's
• excel
• deltek

What You Bring

-As part of a multidisciplinary team, you will experience exciting projects from start to finish and interface directly with some of the most forward-thinking clients in the world. -3–6 years of experience in accounts payable or general accounting. -28% - of our employees have been with SSOE for 10 years or more. -Strong attention to detail and ability to manage multiple priorities. -The candidate should be open to the shift timings associated with this position to effectively coordinate with our offices in the USA. -Bachelor’s degree in Accounting, Finance, or related field. -Proficiency in Microsoft Excel and document management systems. -Familiarity with ERP systems (preferably Deltek Vantagepoint). -Fluency in English communication. -99% - our CEO’s approval rating on Glassdoor.

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Benefits

-98% - portion of our clients who say they would recommend us to a colleague. -A collaborative and supportive culture where you’re not just a number—you’re a critical and highly valued member of our team! -A mindset of continuous learning where you are encouraged to ask questions, bring fresh ideas to the table, and pursue your professional development goals. -A formal career path and real opportunities for advancement. -15% - percentage of employees with tenure exceeding 15 years. -A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success. -Hybrid work module.

About Ssoe Group

-Over its 75‑year arc, the firm expanded into 20+ offices, with projects spanning 40 countries. -SSOE combines architecture, engineering, construction management, VDC/BIM, master planning and commissioning services. -Typical projects include semiconductor fabs, automotive plants, battery facilities, food and chemical processing sites, healthcare campuses, and corporate buildings. -Clients range from high‑tech manufacturers to healthcare and general building customers, with long‑standing relationships—150 clients over 20 years. -The firm launched its first international office in Shanghai in 2005, later expanding to Chengdu, Mumbai, Austin and beyond. -Its horizontal organizational structure, introduced in 2021, flattened leadership to enhance agility and foster performance‑based growth. -The firm continues to outpace its own growth year over year in revenue and market share while expanding its sector reach. -Noteworthy expansions include establishing operations in Austin to serve high‑tech clients in Texas and broadening global engineering reach.

Sector Specialisms