Document Controller

Overview

Support capital project execution by managing documentation, schedules, costs, procurement, and communication.

Key Responsibilities

• risk management
• change control
• scheduling
• procurement
• cost tracking
• document control

Tasks

-Assist in documenting, and mitigating project risks, and work collaboratively with the project team to develop contingency plans. -Manage project change controls process. -Assist in maintaining project schedules, including milestone tracking and deadlines. -Schedule and prepare for project meetings, including arranging conference rooms, distributing agendas, taking meeting minutes, and following up on action items. -Coordinate procurement activities, such as purchase orders, vendor contracts, and material deliveries, to ensure the timely availability of resources for the project. -Support the generation and quality control of Business plans and coordinate with other key functions including Finance, and program management office. -Maintain accurate records of project-related transactions, approvals, and changes. -Assist in maintaining project databases and spreadsheets. -Maintain and organize project documentation, including plans, schedules, reports, and correspondence, to ensure accessibility and accuracy for the project team. -Distribute project-related information and updates as required. -Support project cost tracking and reporting, ensuring expenses align with approved budgets. -Facilitates effective communication between project team members, stakeholders, and contractors.

Requirements

• project admin
• communication
• ms project
• smartsheet
• problem solving
• pharma regs

What You Bring

Our client, a biopharmaceutical company located in Waterford, is seeking a Project Controls Administrator to join their Capex Group on-site. The Project Controls Administrator will play a vital role in supporting the efficient execution of capital projects and ensuring that projects are completed on time and within budget. This position requires strong organizational skills, excellent communication, and the ability to work effectively in a fast-paced, dynamic environment. -Proven experience in project administration or a related role within a pharmaceutical or construction environment. -Excellent communication and interpersonal skills. -Proficiency in project management software (e.g., Microsoft Project, Smartsheet) and Microsoft Office Suite. -Familiarity with pharmaceutical industry regulations and standards is a plus. -Ability to work independently, take initiative, and problem-solve effectively. -Strong organizational and time management skills.

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About Tandem Project Management Ltd.

-Founded in the heart of Ireland, Tandem Project Management Ltd. has grown into a key player in delivering high-quality project management solutions across multiple industries. -The company has a proven track record of success in managing large-scale, complex projects, consistently delivering on time and within budget. -Specialising in sectors like industrial, commercial, residential, and transport, Tandem brings expertise to projects ranging from urban developments to large infrastructure projects. -Tandem Project Management Ltd. thrives in challenging environments, with a deep understanding of project intricacies and client requirements. -Their approach is rooted in collaboration, working closely with clients and stakeholders to ensure projects meet all expectations and deliver lasting value. -The firm is known for its hands-on, proactive management style, providing solutions at every stage of the project lifecycle. -With a focus on maintaining robust relationships, Tandem is dedicated to fostering trust and long-term partnerships with clients.

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