Project Adminstrator

Overview

Administers project docs, invoicing, reporting and support for Hawke’s Bay Expressway.

Key Responsibilities

• document management
• performance reporting
• data management
• purchase orders
• contract processing
• data analysis

Tasks

-Identify opportunities to improve administrative systems and support project efficiency -Maintain efficient filing systems and ensure documentation is secure and easily retrievable -Support project performance reporting across financial, Zero Harm, and quality metrics -Assist with EOM processes including accruals, claims, and payment certificates -Administer purchase orders, ensure accurate cost allocation, and monitor invoice status -Compile monthly claim documentation and assist with month-end reporting -Manage project information systems and data flow -Attend project meetings, record accurate minutes, and distribute them promptly -Process contract documentation, work orders, and invoicing -Capture and analyse data including timesheets, plant usage, HSE metrics

Requirements

• ms office
• databases
• administration
• data entry
• communication
• organisational

What You Bring

-Competent computer skills, including databases, document control systems, and MS Office -Experience in administration, data entry, accounts, or project support (infrastructure preferred but not essential) -Ability to manage multiple tasks with accuracy and professionalism -Ability to work methodically under pressure and meet strict deadlines -A proactive, team-oriented approach with the confidence to support a busy project environment -Excellent communication skills - written and verbal -Strong organisational skills with high attention to detail

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Benefits

-Downer Perks & Benefits Programme -Professional development and growth opportunities

About Downer Group

-Founded in 1933 by Arnold Fielder Downer, the company is headquartered in Sydney. -It offers a wide range of services, including engineering, construction, infrastructure management, and resource-based services. -Downer Group's comprehensive service offerings and extensive industry experience position it as a leader in delivering essential infrastructure and services across Australia and New Zealand.

Sector Specialisms