A/P Support Specialist

Overview

Manages purchase orders and AP liaison between field ops and central processing.

Key Responsibilities

• invoice reconciliation
• vendor management
• requisition creation
• epro reporting
• check distribution
• error analysis

Tasks

-Assists controllers with month-end accrual and regularly reviews to clear issues and exceptions. -Serves as back up for fellow employees in the same role. -Escalates purchasing consolidation opportunities to Procurement. -Coordinates bidding and selection for local goods or services for which no preferred provider exists. -Submits vendor add or change requests to Corporate and ensures all proper paperwork is attached, including certificate of insurance and W9 form. -Organizes and distributes checks that are mailed directly to the division. -Identifies error trends, researches root cause for errors and works with others in the business unit to implement preventative solutions. -Negotiates payment terms and discounts with local vendors and proposes ideal options for payment method (check, ACH, PCard). -Monitors and facilitates the receiving of goods or services on a daily basis and follows-up with division personnel in a timely manner. -Helps monitor and manage ePro reporting. -Researches and resolves assigned exceptions identified during the invoice reconciliation process (IR); reconciles IRs accordingly. -Works with various field organization levels on their purchasing needs. -Coordinates with Environmental and/or Landfill Managers when creating requisitions for more complex post-collection orders. -Adheres to Company policies and procedures, including ensuring compliance with levels of authority policy. -Acts as the primary liaison between multiple divisions and centralized AP processor and follows-up on outstanding escalation items. -Coordinates and creates requisitions for orders for the assigned divisions. -Scans and sends locally received invoices to the centralized processor when necessary. -Utilizes preferred vendors when fulfilling sourcing requests.

Requirements

• ariba
• excel
• accounts payable
• purchasing
• high school
• 2 years

What You Bring

-Ability to communicate effectively with internal and external customers -Experience with Ariba systems (or another electronic procure-to-pay system). -Basic understanding of Sarbanes Oxley 404 guidelines. -Understands basic accounting and ensures proper general ledger account coding for purchases. -Intermediate proficiency with Microsoft Office, including Word and Excel. -Knowledge of accounts payable and purchasing functions. -Takes responsibility to understand work assignments and takes initiative to consult management when task or assignment is unclear. -High school diploma or GED. -Minimum of two years of related experience in an office environment that provided a general understanding of accounting and a thorough understanding of purchasing and accounts payable.

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Benefits

-Life insurance and accidental death & dismemberment insurance. -Short- and long-term disability. -Employee and Family Assistance Program (EAP). -Employee discount programs. -Employee Stock Purchase Plan (ESPP). -Great Place to Work -Retirement plan with a generous company match. -Comprehensive medical benefits coverage, dental plans and vision coverage. -Health care and dependent care spending accounts.

About Republic Services

-It operates collection, transfer, recycling centers, landfills and energy‑from‑waste facilities across the U.S. -Typical projects include curbside residential pickup, commercial/industrial waste hauling, recycling operations and landfill gas‑to‑energy plants. -Specialisms span residential and commercial collection, industrial waste services, recycling processing, hazardous waste treatment, and renewable energy generation.

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