Legal Administrative Assistant

Overview

Provides admin support to legal team, handling contracts, files, scheduling, and compliance.

Key Responsibilities

• contract management
• compliance monitoring
• reporting
• document coordination
• insurance renewal
• claims research

Tasks

-Assist with scheduling, meeting coordination, and recordkeeping for the Legal team. -Support the Company’s Legal Team with preparation, review, and tracking of contracts, subcontracts, and amendments. -Assist with monitoring contract compliance, expiration dates, and renewal timelines. -Prepare standard correspondence, reports, and summaries for internal stakeholders. -Coordinate with internal departments (Preconstruction, Operations, Accounting, etc.) and external partners (subcontractors, vendors, insurers) to obtain and update documentation. -Support annual insurance renewal processes and ad hoc audits. -Lift, push or pull objects up to 25 pounds. -Will sit, stand, or walk short distances for up to the entire duration of shift/workday. -Maintain organized files and databases of legal and insurance documents in both physical and electronic formats. -Research and compile information to support claims management and dispute resolution processes.

Requirements

• microsoft office
• cloud crm
• associate degree
• ppe
• detail oriented
• communication

What You Bring

-Ability to wear required PPE on job sites. -Sound interpersonal, team collaboration skills and a positive attitude. -Ability to take direction, as well as come up with ideas on your own on process improvements. -Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors. -Experience calculating and calendaring deadlines via interpretation of locate state and federal rules. -Excellent written and verbal communication skills -High attention to detail. -Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs. -Associates degree or higher with focus in Business Administration, Legal Studies, or equivalent administrative experience in a professional setting.

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Benefits

-Office working environment with occasional travel to job sites. -Short-Term / Long-Term Disability -Medical, Dental, & Vision -Infertility Treatment Coverage -Critical Illness, Hospital, Accident

About Haydon

-With a strong financial foundation, the company specializes in complex commercial, industrial, and institutional projects. -They offer comprehensive mechanical and electrical services, covering design, installation, and maintenance. -The company has a proven track record in delivering large-scale projects across sectors like healthcare, education, and government. -Known for expertise in energy-efficient systems, the company prioritizes sustainability and innovation. -Reputation for reliability and safety makes it a trusted partner for both public and private clients. -The company is committed to delivering projects on time and within budget, with a focus on high-quality workmanship.

Sector Specialisms