Administration Assistant

Overview

Provide efficient administrative support, data entry, reporting and office duties.

Key Responsibilities

• data entry
• data reporting
• data integrity
• spreadsheet prep
• user training
• client support

Tasks

-.Assist in training other system users -Attend to all related queries from internal as well as external clients within the laid-down timelines either by phone or in writing and ensure high level of customer satisfaction -Draw regular and customised data reports from the system -Assist with general office duties such as, stationary stock control, refreshment orders, relief functions for switchboard or reception, preparation of ad hoc reports, maintaining the filing and archive systems, scanning of critical back-up documentation. -Compile spreadsheets in Word or Excel format for any non-standard reporting if required. -Ensure up-to-date training on the system applications by attending training courses or by self- taught modules -Identifying with and participating in the attainment of team objectives and priorities. Communicating and sharing knowledge with other team members -Contribute to the effective working of the department. -Ensure high level of input accuracy to rigidly maintain data integrity -Input data onto computer system in the prescribed fields

Requirements

• communication
• teamwork
• wh&s
• finance
• microsoft office
• databases

What You Bring

-Acceptable level of interpersonal and communication skills, with the ability to liaise with customers and staff at all levels in both written and spoken English -Demonstrated ability to contribute as a member of a team to achieve positive outcomes and provide quality service to customers -Knowledge of Workplace Health and Safety (WH&S) practices and policies . -Sound knowledge and understanding of basic Financial and Accounting principles -Demonstrated experience in computer applications, including Microsoft Office (Word, Excel, PowerPoint, Publisher), E-mail and Internet and databases -Proven ability to provide a high standard of support in Administrative principles, including the ability to implement systems and processes and to proactively resolve problems -Demonstrated organisational and time management skills, including the ability to manage competing priorities, monitor and co-ordinate a range of prescribed processes, to achieve tight deadlines and desired outcomes with due regard to accuracy

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Benefits

-Paid volunteering and charity days -Holiday Buy Scheme - up to 5 days a year -Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries. -Refer a Friend scheme – worth £500 per referral -GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining -25 Days holidays + Bank holidays -Bike To Work Scheme -Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover. -Extensive Learning & Development opportunities, including opportunities for progression.

About Emcor Uk

-Founded as a pioneering force in the facilities management industry, EMCOR UK has evolved into a trusted partner for a wide range of sectors. -With a robust portfolio in engineering and energy services, EMCOR UK excels in providing sustainable and innovative solutions to complex challenges. -Their expertise spans across commercial, residential, and industrial properties, offering tailor-made solutions that meet unique client needs. -EMCOR UK is known for delivering high-value projects, including critical infrastructure, energy-efficient systems, and comprehensive maintenance services. -The company is part of the global EMCOR Group, leveraging international resources while maintaining a strong local presence in the UK. -Recent standout projects include transforming energy use in large commercial facilities and providing state-of-the-art utilities management for both private and public sectors.

Sector Specialisms