Senior Administrative Assistant

Overview

Provides high-level executive admin support and office management for senior leaders.

Key Responsibilities

• calendar management
• vendor scheduling
• expense reporting
• supply management
• mailroom oversight
• security coordination

Tasks

-Ensure confidentiality of internal and external data -Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors. -Foster a positive team environment. -Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans. -Maintain tidiness of kitchens and boardroom -Prepare and submit expense reports on behalf of the executive -Oversee mailroom as directed by Senior Workplace Manager -Build relationships with key partners, both internally and externally -Participate in special projects and taskforces, as assigned. -Stocking of supply rooms and kitchens while keeping organized -Assist with arranging and overseeing onsite vendors. -Provide high level administrative support to the Executive team. -Assist with employee engagement events -Ensure boardroom is prepped with refreshments and snacks as needed for the executive team. -Manage officemanagement.com email box to review all requests -Order and monitor office/kitchen supplies and order replacements as needed -Act as main point of contact for office employees to ensure that security is aware of all visitors.

Requirements

• egencia
• ramp
• ms office
• high school
• 3 years
• time management

What You Bring

-Attention to detail and ability to accurately execute in a fast-paced environment -Experience with Egencia Travel platform a plus -High School Diploma or GED -Excellent time management, organization, and prioritization skills required -Experience with RAMP Expense system a plus -Ability to demonstrate flexibility and resilience in dynamic situations -Proficiency with Microsoft Word, Excel, PowerPoint, Outlook required -Minimum of 3 years of experience in providing administrative support to a leader in a corporate environment.

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Benefits

-Paid vacation, federal and floating holidays -Career advancement opportunities -$60,000 - 65,000 annually -401K retirement savings plan -Competitive compensation -Health, Dental, Vision, Life, Disability options -Maternity/Paternity Pay

About Lessen

-Streamline property management across single-family and multifamily portfolios. -Operates across 100+ North American markets with a tech-first approach. -Features include smart scheduling, centralized dashboards, and vendor integration for multifamily operations. -Launched a marketplace offering vendors e-commerce access to materials and financing at preferred rates.

Sector Specialisms