Payroll Specialist

Overview

Ensures accurate payroll processing, timecard verification, and compliance reporting.

Key Responsibilities

• payroll deductions
• certified payroll
• adp management
• business licenses
• sam compliance
• employee updates

Tasks

-Create payroll deductions for personal use of company credit card (monthly). -Maintain accurate payroll records and organize documentation in the appropriate payroll folders. -Follow up with department managers to ensure timely resolution of payroll issues. -Manage and maintain State Unemployment Insurance (SUI) and State Income Tax (SIT) registrations as the company expands into new markets. -Maintain accurate and organized documentation for all business and tax registrations. -Update and adjust employee PTO balances in ADP according to approved requests and policies. -Support Business License compliance by ensuring the company is properly registered in all required states, maintaining documentation, and submitting any necessary reports. -Ensure all certified payroll data is accurate, complete, and submitted by required deadlines. -Prepare and submit weekly certified payroll reports to contractors in accordance with project and compliance requirements. -Driving to off-site company events for employee engagement support -Process employee status changes in ADP, Sage, Procore, and ServiceTrade for new hires, transfers, terminations, etc. -Assist with special payroll projects, audits, and reporting as needed. -Save approved PTO requests to the designated payroll folder. -Partner with managers and HR to ensure compliance with timekeeping and payroll procedures. -Maintain copies of certified payroll reports and supporting documentation in the appropriate project folders. -Move timecards to “Completed” status in Procore once all approvals are verified. -Send emails for missing timesheets, low-hour, or high-hour discrepancies. -Monitor and assist with SAM.gov registrations and renewals to ensure ongoing federal compliance. -Contact managers for time adjustments based on employee notes or provided information. -Review ADP timecards daily for missing punches, days with missing hours, and other discrepancies. -Check ServiceTrade and Procore for manager approvals.

Requirements

• payroll processing
• adp workforce
• certified payroll
• general ledger
• servicetrade
• bachelor's

What You Bring

-Minimum of 2+ years of payroll or timekeeping experience required -Experience with payroll and general ledger accounting procedures -Certified Payroll Reporting -Strong organizational skills and attention to detail -Experience with certified payroll -Excellent communication and follow-up skills -Ability to handle confidential information with professionalism and discretion -Experience with ADP Workforce Now preferred -Excellent written and verbal skills -Familiarity with ServiceTrade and Procore is a plus -Proficiency in all core areas of processing payroll -Bachelor’s Degree in Business Administration, Human Resources, Organizational Development, or related field; or an equivalent combination of education and experience

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Benefits

-100% Office setting, including sitting, some bending, walking, and viewing

About Allied Fire Protection

-Turned a teenage dream into a fire-safety powerhouse. -Grew into a full-service contractor with six Texas offices. -Specializes in fire sprinkler systems, alarm detection, suppression, extinguishers, monitoring, and underground mains. -Engineers systems early in project planning, coordinating BIM designs and municipal requirements for seamless integration. -Manages everything from design and installation to monitoring, maintenance, inspections, and emergency response. -Trusted by industrial, commercial, healthcare, institutional, and residential clients across Texas on flagship projects. -Notable for its veteran-field-tech culture, apprenticeship training, and owners who still lead crews in the field. -Underground work—including water-main taps, vaults, backflow assemblies, and hydrant mains—sets it apart from peers.

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