Office Manager

Overview

Manage office operations, vendor relations, events, and onboarding at Flow's Miami HQ

Key Responsibilities

• event planning
• office maintenance
• onboarding logistics
• vendor management
• meeting coordination
• facilities management

Tasks

-Provide event support and planning for meetings and staff events including logistics, research & planning, day-of support and invoice/billing management -Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues) -Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination -Act as a go-to resource for new hires beyond day one—help them acclimate and understand how you can support them -Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design -Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored -Manage vendor relationships for cleaning services, supplies, plants, and repairs -Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials

Requirements

• 2+ years
• vendor management
• it tools
• communication
• organization
• multitasking

What You Bring

-2+ years of experience in administrative support, operations or hospitality -Warm, approachable demeanor with a proactive mindset -Strong communication and organizational skills -Comfortable managing vendor relationships and event support -Ability to multitask and prioritize in a fast-paced, dynamic environment -Familiarity with basic IT tools and comfort collaborating across departments

People Also Searched For

Benefits

-Pre-tax commuter benefits -Comprehensive benefits package (Medical / Dental / Vision / Disability / Life) -Healthcare and Dependent Care Flexible Spending Accounts (FSAs) -Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings -Access to HSA-compatible plans -401(k) retirement plan -Paid time off and 13 paid holidays

About Flow

-Creating a more mindful, connected world for individuals to thrive. -Integrating technology and wellness to optimize human performance. -Improving physical and mental health outcomes across multiple sectors. -Combining cutting-edge technology with expert-led programs. -At the forefront of integrating new tools in health and wellness. -Blending lifestyle, health optimization, and technology for personalized experiences.

Sector Specialisms