Document Management Specialist

Overview

Manage and maintain documents in IFS, ensuring ISO compliance and system integrity.

Key Responsibilities

• version control
• document uploads
• workflow monitoring
• system administration
• report generation
• user training

Tasks

-Perform regular checks to ensure document accuracy and integrity and manage version control to track updates and revisions. -Troubleshoot any issues related to document uploads and access. -Assist with data and document management related to other IFS modules. -Monitor document workflows and approval processes to ensure compliance and efficiency. -Manage and monitor the uploading of various types of documents into our application platform, ensuring that all files are accurately categorized. -Become the Subject Matter Expert relative to the IFS document management system. -Facilitate communication to resolve any issues related to document submissions and to ensure timely document updates and approvals. -Provide training and support to internal users on the document management process and system functionalities. -Ensure the document management system is up-to-date, user-friendly, and efficient. -Support audits and inspections by providing accurate and timely documentation. -Administer and maintain the document management system, ensuring proper organization [folder structure and formats], approvals, versioning, access control, archival. -Adhere to company policies and external regulatory requirements regarding document management and data security. -Maintain work instructions related to document management to ensure are adequate. -Generate reports and metrics related to document status, compliance, system usage and any risks associated with the document management system compliance. -Review, format, and upload documents in accordance with company standards, ISO, and other regulatory requirements. -Work closely with internal teams, internal suppliers and customers, to gather, verify, and upload required documents.

Requirements

• associate degree
• sharepoint
• dropbox
• microsoft office
• 2+ years
• iso 9001

What You Bring

-State-of-the-art equipment and tools to support your work Equal Opportunity -Personal Traits: High degree of integrity, reliability, and ability to handle sensitive information with discretion. Ability to work independently and manage multiple priorities. -Education: Associate’s degree in Business, Information Management, or a related field. -Technical Proficiency: Experience with document management software and applications (e.g., SharePoint, Dropbox, proprietary document management systems). Familiarity with office software (e.g., Microsoft Office Suite, Visio, etc.). -Communication: Excellent written and verbal communication skills, with the ability to collaborate and interact effectively with team members. -Experience: Minimum of 2-3 years of experience managing/maintaining a document management system. -Skills: Strong computer skills with proficiency in using document management systems and applications. Strong organizational skills and attention to detail are essential. -Knowledge: Understanding of document management processes and data security best practices. Familiarity with and working knowledge of the ISO standards, such as ISO 9001.

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Benefits

-Flexible work schedule -401K retirement savings plan with employer matching -Competitive Salary -Generous vacation and paid time off -Comprehensive health, dental, and vision insurance plans -Company-sponsored social events and team-building activities -Professional development opportunities, including tuition reimbursement, and conference attendance

About Munters

-Founded with a vision to deliver cutting-edge air treatment technologies for energy efficiency. -Specializes in high-performance climate control systems used in diverse industries worldwide. -Their products support sustainable processes in industrial, commercial, and residential sectors. -Focused on providing solutions for energy, water, and climate management across various sectors. -Notable for developing advanced dehumidification systems and air handling units. -Munters has been integral in designing systems that reduce energy consumption while optimizing performance. -Their systems are commonly found in manufacturing, data centers, and agricultural operations. -Recognized globally for innovation in air treatment and energy-efficient technologies. -Serves customers in sectors ranging from food production to pharmaceuticals, critical environments, and beyond.

Sector Specialisms

Security Clearance

-offers contingent on a pre-employment drug test and background check.