Senior Project Coordinator, Mission Critical (AFG)

Overview

Admin support for construction projects, handling docs, communication, and coordination.

Key Responsibilities

• dashboard management
• document processing
• subcontract setup
• rfi creation
• bid coordination
• compliance tracking

Tasks

-Provides timely and effective communication to internal and external stakeholders. -Manages difficult or emotional customer situations promptly and efficiently. -Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete tasks. -Processes advanced and/or unique reports as needed, based upon knowledge of more advanced project systems and information. -Processes information within specific timeframes in order to maintain efficiency and timeliness. -Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors. -Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents). -Setting up, issuing, and fully executing subcontracts -Functions as subject matter expert on best practices and processes and shares knowledge and expertise with team members. -Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats. -Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders. -May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc. -Prepares advanced correspondence and non-standard communications, using independent thinking. -Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure. -Compiles and modifies potential change items (PCIs) with limited oversight. -Supports job set-up and updates the system as needed to reflect changes. -Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes. -May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs. -Issuing and/or preparing bond memos -Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications. -Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle. -Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness. -Solicits and applies feedback to improve quality and service. -Supports project management during the award process by;

Requirements

• je dunn
• ms office
• high school
• 5+ years
• construction support
• organizational

What You Bring

-Knowledge of construction industry terminology and documents – Intermediate -5+ years administrative or clerical support experience (Preferred) -High School Diploma or GED (Required). -Ability to perform work accurately and completely, and in a timely manner -Ability to learn and use a variety of software, tools and systems necessary to meet business needs -Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling -Experienced with performing work tasks associated with full project life cycle. -3+ years administrative or clerical support experience (Required) -May require periods of travel -Organizational skills – Intermediate -Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs. -Shares subject matter expertise to support teamwork and deliver results. -Proficiency in JE Dunn project management software – Intermediate -Must be willing to work non-traditional hours to meet project needs -Proficiency in MS Office – Intermediate -Utilizes discretion and integrity with highly confidential and sensitive information. -Communication skills, verbal and written – Intermediate -Frequent activity: Sitting, Viewing Computer Screen -Knowledge of organizational structure and available resources -Demonstrates positive approaches to adapting to change. Supports project, work program and corporate change initiatives. -Ability to build relationships and collaborate within a team, internally and externally – Intermediate -Ability to deliver quality through attention to detail – Intermediate -Knowledge of administrative, office and billing procedures – Intermediate -Must be able to lift up to 10 pounds -3+ years construction project support experience (Preferred) -Business acumen and critical thinking ability – Intermediate

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Benefits

-System access to dashboards -Normal office environment, but may be exposed to extreme conditions (hot or cold)

About Je Dunn Construction

-Headquartered in Kansas City, the company operates across a wide range of sectors, including commercial, residential, healthcare, and government. -With a track record of delivering complex and high-quality projects, the company is known for its expertise in managing large-scale construction. -The company’s commitment to innovation and safety has earned it recognition as a leader in the industry. -Projects range from hospitals and universities to sports stadiums and office buildings, showcasing the company’s versatility. -The company has consistently earned industry awards for excellence in construction and project management.

Sector Specialisms

Security Clearance

-background screening and drug‑free workplace required.