Administrative Assistant/Office Coordinator

Overview

Provides admin support and project coordination for the structural engineering team.

Key Responsibilities

• licensing management
• onboarding coordination
• project documentation
• expense processing
• calendar management
• report preparation

Tasks

-Provide administrative support to project managers, engineers, detailers, and leadership team. -Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. -Coordinate onboarding of new hires and interns -Assist in organization and administration of GPLA participation of career fairs -Research vendors, materials, and industry-related information as needed. -Track and order PPEs for new hires/interns in coordination with Marketing. -Assist in project documentation, tracking deliverables, and updating internal systems upon request. -Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. -Provide mobility support as needed and serve as a backup for other administrative assistants -Process expense reports and purchase orders. -Manage calendars, schedule meetings, and coordinate appointments. -Coordinate with Marketing Lead on digital seal management and provide marketing support as needed -Prepare and edit reports, proposals, and technical documents. -Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed.

Requirements

• project management
• microsoft office
• 3+ years
• admin experience
• detail-oriented
• communication

What You Bring

-Familiarity with project management software is a plus. -Strong organizational skills and attention to detail. -Excellent written and verbal communication abilities. -Ability to sit or stand at a desk and work from a computer for prolonged periods of time. -Experience with project management software is preferred. -Detail-oriented with a proactive approach to problem-solving -Engineering and Construction industry knowledge a plus. -Ability to prioritize tasks and work independently. -Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. -3+ years of administrative experience is required. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). -Ability to lift a minimum of 15 pounds if needed.

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About Gpla Structural Engineers And Builders

-Blending art and craft in structural engineering with a Renaissance Engineering approach. -Delivers end-to-end structural solutions from conceptual design to fabrication-ready detailing. -Financial strength and efficiency as part of the DPR family. -Specializes in large-scale industrial facilities and commercial complexes with complex logistics. -Renaissance Engineering approach unites planning, sequencing, creativity, and simplicity. -Notable achievements include accelerated steel procurement for Microvast and prefabrication-heavy solutions for Tesla’s Gigafactory.

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