Contract Support

Overview

Admin support for contracts, handling paperwork, orders, billing, reports.

Key Responsibilities

• invoice processing
• work orders
• purchase orders
• record management
• financial reporting
• statistical reports

Tasks

-Dealing with day to day enquiries from BGIS team and Clients -Maintaining of the site sub-contractor records and Log Book System. -Completing all paperwork for monthly billing -Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries. -Annual archiving of client files -Produce statistical reports on a weekly and monthly basis -Ensuring all client files are maintained accurately and kept up-to-date -Day to day admin including photocopying, filing etc -Processing timesheets / job sheets / expenses weekly -Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance. -Raising and closing month PPMs for team -Raising Work Orders for new contracts / jobs / quotes -Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation. -Processing of labour timesheets and engineers holiday and sickness records -Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner. -Producing Financial and statistical reports for contract portfolio -Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion -Raising Purchase Orders and placing orders for engineers, sub-contractors

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Benefits

-Logging holiday, sickness for team engineers

About Bgis

-Founded with a focus on providing top-tier facility management services across North America. -Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets. -Works with various sectors, including commercial, industrial, and government infrastructure. -Provides services ranging from facility management to energy optimization and project management. -Offers a range of solutions, from technical services to space planning and design. -Operates across key markets in Canada, the United States, and abroad, with a growing global presence.

Sector Specialisms