Administrator

Overview

Admin support for road space bookings on M25, handling records, emails & stakeholder liaison.

Key Responsibilities

• permit processing
• cancellations
• stakeholder liaison
• system input
• compliance reporting
• road bookings

Tasks

The successful candidate will be responsible for providing comprehensive administrative support to the Road Space bookings team for the M25 motorway. The postholder's duties will include assisting with the maintenance of accurate records, the processing of road space bookings, managing communications, and supporting the team with stakeholder interactions and compliance obligations. -Provide assistance with the processing of permits and TMAN applications. -Update and manage cancellations, ensuring full compliance with established timelines and procedures. -Provide support to Road Space Coordinators in stakeholder discussions and data collection endeavours. -Offer administrative assistance to other business areas during periods of peak workload or staff absences. -Assist with the processing of maintenance work bookings and advance planning for traffic diversions. -Input cone times and cancellations into the relevant systems. -Provide support to Road Space Coordinators by managing routine administrative tasks, thereby optimising resources for more complex planning activities. -Liaise effectively with internal teams, external stakeholders, and local authorities, ensuring transparent communication and the timely resolution of all queries. -Process and maintain accurate records of road space bookings utilising the NOMS and NEMS systems. -Support compliance with contractual obligations through meticulous record-keeping and comprehensive reporting. -Assist with meeting organisation, including the scheduling of appointments, preparation of essential materials, and accurate minute-taking. -Monitor and maintain the Road Space email inbox, responding to correspondence and escalating queries as required. -Assist with the tracking and management of Time Scale Waivers (TSW) documentation and the associated change control processes. -Process and respond to stakeholder feedback, escalating critical issues to the appropriate teams for resolution.

Requirements

• driving licence
• admin experience
• data entry
• it systems
• reporting
• communication

What You Bring

Location: South Mimms office (driving licence is essential) While comprehensive training will be provided, it is a prerequisite that the postholder possesses prior administrative experience, specifically encompassing data input and email management. Familiarity with IT systems and reporting is essential, alongside demonstrating strong organisational and communication proficiencies.

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Benefits

Pay Rate: Competitive Work Hours: The work schedule is Monday to Friday, day shift. The initial eight weeks of training will be conducted full-time at the South Simms office. Upon completion of training, the arrangement will transition to a hybrid model of three days on-site and two days working from home (WFH).

About Balfour Beatty Plc

-It finances, designs, constructs and maintains roads, rail, energy plants, water systems, buildings and communities. -Active across the UK, US, Hong Kong and Canada, it's known for ventures like HS2, Crossrail and major highway upgrades. -Known for innovation, it uses digital tools, off-site manufacturing and automated plant to enhance safety and efficiency. -An unusual highlight: it pioneered the Automated Cone Laying Machine, boosting roadworker safety on live highways.

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