Senior Quantity Surveyor

Overview

Manage financial and contractual aspects of residential construction projects

Key Responsibilities

• sub‑contract orders
• cost analysis
• payment schedules
• valuations
• variation management
• reporting

Tasks

-Prepare stage payment schedules to assist in the financing of the works. -Immediately advise management of notification of impending claim or legal action arising from a disputed claim or payment from a Sub-Contractor/service provider. -Recognise and advise Site Managers on delays, extensions of time and loss and/or expense and ensuring relevant notices are issued. -Keep the RAMS schedule updated and issued to all relevant parties. -Ensure you keep up to date with legislation changes and attend training and technical training as and when require by the Company. -Compile reports on contract letting vs. estimate for each site periodically, as required. -Assist in the regular review of materials on-site and material valuations. -Complete sub-contract orders to accord with site programmed build requirements in accordance with Group Policy and Group Rebate schemes and fully adjudicate prior to issue of documentation. -Preparing construction cost analysis, which includes analysis of quotations resulting from the tender enquiry, requesting additional and outstanding information as required. -Liaise with build department on sub-contractors’ performance and compliance with order conditions. -Complete and agree sub-contract final accounts within 6 months of the last legal completion on-site and prior to the first release of retention to the individual sub-contractors. -Inform the management team of any abnormal cost or circumstances which will have a significant effect on cost or have long term cost implications. -Check and arrange subcontractor payments, obtaining necessary authorisation for passing payments for all elements of subcontractor works. You will agree final accounts with subcontractors, ensuring all works have been carried out within budget and analysing costs to assist on future estimates. -Maintain final account schedule. -Ensure invoices/applications for payments are processed in accordance with Vistry Group Standard Terms and Conditions of Contract. -Issue variation orders and development changes alongside providing cost advice on major variations prior to issue. You will issue revised contract drawings to subcontractors; negotiating the cost of variations including liaising between Buyers and Build Managers. You will provide a full range of pricing information for purchaser’s extras. -Check all costs posted to each contract, collate and reconcile all costs resulting from subcontract works, variation orders, site instructions, material order and preliminary / running costs. This will include providing monthly analysis of costs and identify possible areas of over expenditure at future dates. -Liaise with the technical department to secure site adoptions and tender, let and administer maintenance orders, as required. -Distribute design information packages and tender drawings, whilst preparing all tender documentation and letters including carrying out preliminary checks on subcontractors -Carry out pre-order meetings including all necessary Health & Safety requirements, finalising a tender sum and agreeing a stage payment schedule for payment purposes before preparing all contract documentation and placing the order. -Compile and present CV2 tender summary sign-off in accordance with parameters determined in the Commercial Best Practice Manual. Compile and present CV1 tender summary sign-off in accordance with parameters determined in the Commercial Best Practice manual. Coordinate the activities of the Material Buyer and Company Estimator to achieve CV1 and CV2 sign-off. -Arrange and adjudicate budget settlement meetings, with the support of the wider Commercial team. -Process groundwork’s payments/applications for payment using the Vistry Group AGA payment system as outlined in Commercial Best Practice Manual. -Place and issue sub-contract orders in accordance with Group Policy and Commercial Best Practice to budget and within programme requirements. -Obtain authorisation to ‘let’ all sub-contract orders valued over thresholds as noted in Commercial Best Practice Manual. -Take responsibility for the preparation of documents for the basis of external valuation with the client’s agent (CSA, Stage payment schedule, Tick offs). -Commercial Analysis (final margin) forecasts and Cost to Complete forecasts. -Ensure Quantity Surveyors are pro-active on sites within their daily control, advice and discuss any operation or method where cost savings could be achieved. -Working closely with other departments, including Land, Development and Construction, you will attend design meetings to advise on all areas that may have a cost implication. -Maintain CV2 reserves as part of the ‘Old Site Reserve’ central file. -Attend and project team meetings as required. -Review professional fee provisions and statutory service cost, and credits, with the technical department. -Internal Valuations/CVRs and subcontract liability reports in accordance with schedule of accounting period end dates and deadlines. -all sub-contract payments are recorded and processed through the surveyors and payments clerks in accordance with the general terms and conditions of purchase orders. -To liaise with company management and provide all necessary forecast and site budget information to meet the business’s reporting requirements. -Settle all variation invoices/applications for payment in accordance with Vistry Group Standard Terms and Conditions of Contract. -Diligently use the Vistry Group construction system to manage site project administration, including orders, variations, valuations, etc. -Lead, support and coach your direct reports and the wider team to support their growth and development. -Where necessary, determine a sub-contract order in accordance with Standard Terms and Conditions of Employment and liaise with Build Department in this respect. -Complete formal site closedown procedure in accordance with Group Policy. -Properly categorise on the construction system “unscheduled” and “scheduled” order amendments. -Upon receipt of Contract Documentation, you will be responsible for checking all contract drawings to identify errors, omissions, anomalies and areas where unnecessary cost may arise. -Maintain a half yearly site reserve list. -Issue Payment Withhold Notices, where a contractor application, or part thereof, is in dispute in accordance with Construction Act. -Maintain completed development provision on CV1. -Attend and minute all sub-contract order adjudication meetings. -Be active in the recruitment of new starters to the team and then throughout the employee life cycle, including holding development reviews and succession planning exercises. -Assess site staffing levels and build programmes with the Construction Director to ascertain preliminary costs, including collating all cost information and preparing the start on site budget. -Place subcontractor orders, including interviews and checking references on selected subcontractors. You will then negotiate the contract sum within the budget, including finalising costs to cover all late variations. -Control and report post contract cost movements per development every month. Update CV1 and CV2 site specific reports and provide details of all “unscheduled” and “scheduled” order revisions i.e. Site Instructions and site purchase orders. To provide such monthly reporting as required by the Commercial Manager. -correct financial controls of sites is maintained at all times. -Preparation of financial reports including: -Agree and process all sales variation requests, including works to show homes, stock plots and sales incentive works in accordance with group procedures. -Mentor, manage and develop assistant/ junior surveyors and ensure the efficient running of the surveying team. -Attend development meetings when appropriate, contract pre-start and subcontract package review meetings. -Receive initial tender information and assist in the preparation of the proposed tender lists and updating of subsequent procurement programmes. -Ensure the collection of retention against all sub-contract orders in accordance with Group Policy. Manage and certify retention releases on completion of the development. -Set up and regularly review with the site management team the PPQA tick sheet to facilitate sub-contract contract work payment. -Assist the Commercial Director / Manager to ensure:

Requirements

• surveying degree
• pqs lead
• ciob/rics
• budget management
• it ability
• teamwork

What You Bring

-Experience maybe gained from a similar position or promotion -Proven experience as a PQS / SQS / Commercial lead working within a residential house builder (dependent on position level) -Degree in Surveying or similar -Negotiating and networking skills -Good business sense -Able to work under pressure, and accept criticism of work -A good knowledge or construction methods and materials -Excellent communications skills -Working towards being a Member of the Chartered Institute of Building (CIOB), or Royal Institute of Chartered Surveyors (RICS) -Ability to deal with complex consortium sites and attend relevant meetings. -Ability to assess and analyse information -Good understanding of budget management -Willing to work extra to meet deadlines as and when the business needs require it -Good team working skills -Strong mathematical and IT ability -HNC / HND in Surveying or equivalent -Accurate with an eye for detail

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Benefits

-Private medical insurance, with employee paid cover -Enhanced maternity, paternity and adoption leave -Life assurance at 4 x your annual salary -Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service -2 Volunteering days per annum -Employee rewards portal with many more benefits... -Competitive pension scheme through salary sacrifice -Competitive basic salary and annual bonus -Share save and share incentive schemes -Salary sacrifice car scheme available to all employees -Company car, car allowance or travel allowance

About Vistry Group

-Launched following the merger of Bovis Homes and Galliford Try’s housing arm in January 2020. -Operates three retail brands—Bovis Homes, Linden Homes, Countryside Homes—and a B2B Partnerships arm. -Known for timber-frame manufacturing via Vistry Works, boosting quality, speed, and carbon performance. -Typical projects include mixed-tenure neighbourhoods with schools, parks, orchards, and community facilities. -Completed major schemes like Meridian Water regeneration and Countryside Partnerships integration in 2022.

Sector Specialisms