Administrator / Team Secretary

Overview

Provide admin and bid support for Newcastle office, handling tasks, meetings, invoicing and more.

Key Responsibilities

• database setup
• data entry
• bid writing
• invoice processing
• equipment management
• client liaison

Tasks

-General management of the office tasks such as compliance, and servicing of equipment -Assisting with the office social value commitments such as charity events, and volunteering days -Since the role will involve supporting the Partners, we require total discretion and confidentiality -Booking train tickets, travel and accommodation for the team -Providing main reception cover as required -Attending team meetings and minute taking where necessary -Organise meetings, including room bookings, refreshments and facilities set-up -Preparing presentations - Assisting with fee letters, reports, formatting and typing for the team -Co-ordinating and arranging access for surveyors; liaising with occupiers and the client -Arranging and attending client events, updating contact lists and directories -Setting up jobs, purchase orders, opening submissions and projects on our database system -Provide cover, as required, for other team administrators. -Attending external client and project meetings and minute taking where necessary -Managing team equipment including maintenance and purchasing replacement items as required -Raising invoices and assisting with debt chasing -Assist with onboarding of new team members -Assisting with local bid writing using various software packages -Working closely with project leads to aid data entry for the team in Workspace

Requirements

• outlook
• teams
• word
• excel
• powerpoint
• indesign

What You Bring

-Your ability to prioritise and plan, balancing priorities and deadlines will ensure your success in this role -You will need a positive, ‘can-do’ attitude, be highly organised, and able to work on your own initiative -Excellent communication and interpersonal skills and a strong understanding and experience of using Microsoft Outlook, Teams, Word, Excel and PowerPoint is essential -Proficiency with Adobe InDesign advantageous, but not essential.

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About Ridge And Partners Llp

-Founded with a passion for delivering innovative, sustainable, and high-quality engineering solutions. -Known for its expertise in managing complex projects, from infrastructure development to large-scale residential and commercial constructions. -The company is renowned for its focus on delivering projects on time and within budget, with a strong track record of repeat business from long-term clients. -Key projects include iconic urban regeneration schemes, transportation networks, energy-efficient buildings, and water infrastructure improvements. -The firm prides itself on providing bespoke solutions tailored to the unique needs of each client, working seamlessly with architects, contractors, and stakeholders. -Ridge has carved a niche for itself by maintaining a deep technical understanding while also prioritizing collaborative partnerships with clients and communities. -The company's offices are strategically located across the UK, supporting projects both locally and nationally. -Ridge is committed to a forward-thinking approach, constantly adapting to the evolving demands of modern infrastructure, technology, and sustainability.

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