Water/Wastewater- Project Administrator

Overview

Admin and financial support for construction projects: billing, contracts, compliance, reporting.

Key Responsibilities

• subcontract setup
• billing status
• close-out reports
• compliance reporting
• project filing
• owner billing

Tasks

-Performs and sets up subcontracts (work orders) and logs in JDE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JDE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog. -Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost. -Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis -May supervise and provide training for the Project Secretary, and may participate in the Individual Development Review for that employee. -Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing. -Will sit, stand or walk short distances for up to the entire duration of a shift/work day. -Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies. -May stoop, kneel, or bend, on an occasional basis -On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation. -Will lift, push or pull objects on an occasional basis -Will interact with people frequently during a shift/work day -Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files. -Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks. -Occasionally will climb stairs, ladders, etc. -Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required. -Assists with owner billings and coordinates receipt of owner funds and release of sub payments. -May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors

Requirements

• microsoft office
• accounting degree
• safety compliance
• ppe
• organizational
• word/spreadsheet

What You Bring

-Must be proficient with word processing and spreadsheet software. -Two-year accounting degree or equivalent combination of business training and/or related experience. -Proficient use of all Microsoft Office Suite programs. -Must be able to comply with all safety standards and procedures -May reach above shoulder heights and below the waist on a frequent basis -Ability to wear personal protective equipment is required (including but not limited to; steel toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.) -Good organizational skills are necessary.

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About Sundt Construction

-Specializes in a broad range of projects, from buildings to infrastructure and energy. -Handles large-scale and complex projects with financial stability and growth. -Notable projects include transportation infrastructure, energy facilities, and high-rise buildings. -Strong presence in both private and public sector construction, focusing on innovation and efficiency. -Diverse portfolio includes significant work in industrial, commercial, and residential sectors. -Excels in delivering challenging projects on time and within budget, building long-term client relationships.

Sector Specialisms