Jobsite Administrator

Overview

Provides admin support across departments, handling office tasks, scheduling, payroll, and liaison duties.

Key Responsibilities

• inventory management
• data analysis
• calendar management
• security badging
• payroll processing
• fleet management

Tasks

-Compose and manage routine correspondence to all levels of personnel. -Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments. -Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer. -Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas. -Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall. -Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed. -Answer the central phone line and direct incoming calls to appropriate personnel. -Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet. -Check and distribute mail daily. -Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events. -Submit payroll weekly for all office personnel and process weekly invoices. -Responsible for helping with the New Hire onboarding via UKG Onboarding. -Greet visitors/industry partners and help with check-in via visitor management system. -Constantly reads written communications and views email submissions. -The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity. -Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.

Requirements

• associate degree
• 2+ years
• notary
• microsoft word
• excel
• outlook

What You Bring

-Verification of Work Authorization and Employment Eligibility -Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. -2+ years administrative experience. -Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc. -Physical Exam (if applicable) -Associate degree preferred. -Great attention to detail, organized, and ability to multitask. -Certification of Notary or Notary Certificate (acquired within 60 days of hire). -Background Checks for Badging/Security Clearances (if applicable) -Visual acuity and ability to operate a vehicle as certified and appropriate. -Rarely exposed to noisy environments and outdoor elements such as precipitation and wind. -Collaborative, innovative, and quick learner. -Excellent oral and written communication skills; customer service oriented. -Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.

People Also Searched For

Benefits

-Substance Abuse Screening

About Hensel Phelps

-Founded in 1937 in Greeley, Colorado, it evolved from a local residential builder into one of the nation’s top general contractors. -Now an employee-owned firm, it has grown into a multibillion-dollar builder delivering projects across the U.S. -Known for its 'Plan. Build. Manage.' model, it integrates real estate development, construction, and facility services. -It tackles major landmarks—airports, hospitals, data centers, water plants, courthouses—with sophisticated technical scope. -It employs a collaborative 'Hensel Phelps Way'—blending people, process, partnership, and technology across every project. -Its use of BIM and real-time cloud systems underscores its embrace of tech-driven efficiency and precision. -Unusual for a construction firm, it is entirely employee-owned and has delivered over 200 LEED-certified projects.

Sector Specialisms

Security Clearance

-background checks for badging/security clearances (if applicable)