Engineering Admin

Overview

Provides admin support for engineering projects from proposal to closeout.

Key Responsibilities

• document management
• deltek planning
• technical writing
• project presentations
• contact management
• meeting scheduling

Tasks

-Providing scanning, copying, faxing, and filing services for project related information. -Preparation of client and project presentations. -Preparation of project mailings and labels. -Assisting in Deltek Vision Resource Planning and producing reports. -Preparation of project correspondence and transmittals. -Maintaining professional appearance of meeting spaces. -Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook. -Preparation and distribution of project meeting notes. -Preparation of project organizational charts. -Scheduling project and client meetings and arrangements. -Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents. -Execution of special projects.

Requirements

• microsoft office
• newforma
• deltek vision
• detail‑oriented
• communication
• prioritization

What You Bring

-Ability to maintain effective working relationships with teammates, clients, and vendors. -Knowledge and application of office administration procedures. -Ability to communicate effectively, both verbal and written. -Ability to maintain confidentiality in all areas. -Ability to sit, stand or walk for long periods of time. -Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines. -Ability to prioritize effectively. -Ability to accurately develop reports. -Extreme attention to detail. -Ability to work in a fast paced environment with extreme multi-tasking. -Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook. -Proficient in the use of Newforma, Deltek Vision and other software as needed. -Ability to find and communicate accurate information. -Ability to work flexible hours as needed. -Excellent proofreading and grammar. -Knowledge and application of company standards.

People Also Searched For

About Hargrove Engineers & Constructors

-Founded in 1995 in Mobile, Alabama, the firm began as a small technical services outfit and steadily expanded across the U.S. -Initially rooted in engineering and project management, it evolved into a multi-discipline EPC powerhouse serving complex industrial and process-heavy clients. -Signature work includes contributions to major programs like Airbus's final assembly line in Mobile. -The firm operates through a national network of offices, bringing local presence and expertise to energy, manufacturing, R&D, and process sectors. -An internal virtual teaming system enables rapid deployment of specialists from across its offices, ensuring the right experts arrive at the right time.

Sector Specialisms