Portfolio Administration Coordinator

Overview

Manages lease admin, documents, financials, and landlord/subtenant relations.

Key Responsibilities

• invoice review
• rent processing
• lease audits
• document management
• data qc
• client communication

Tasks

-Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements -Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct -Request and process certificates of insurance as required by the lease document -Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner -Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms -Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations -Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies -Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail -Establish task priorities and create schedules for portfolio objectives. -Stay up to date on the latest industry standards and trends -Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required -Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries

Requirements

• ms office
• bachelor's
• high school
• project management
• lease knowledge
• financial terms

What You Bring

-Ability to understand, interpret, and abstract complex real estate lease terminology -Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal -Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords -High School diploma or GED required -Working knowledge of financial terms -Able to manage multiple projects/priorities in a fast-paced environment -Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)

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About Cushman & Wakefield

-With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight. -Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management. -The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare. -A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.

Sector Specialisms