Construction Administrative Assistant

Overview

Administrative support for engineering team: supplies, scheduling, maintenance, docs.

Key Responsibilities

• document control
• transmittals
• meeting scheduling
• equipment monitoring
• supply management
• client coordination

Tasks

-Assist in document control tasks, including the creation and issuance of transmittals. -Schedule large group meetings. -Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms. -Monitor office equipment such as printers to ensure their proper working order. Submit support requests to IT to address any issues identified. -Order, stock, and maintain office supplies in a well-organized manner. -Identify, submit, and follow-up on building maintenance requests as needed. -Assist with creation and distribution of communication to employees. -Coordinate with client administrators to facilitate employee relocations. -Plan and coordinate lunches or meals associated with project meetings.

Requirements

• microsoft word
• excel
• outlook
• office administration
• detail‑oriented
• communication

What You Bring

-Attention to detail. -Ability to prioritize effectively. -Knowledge of office administration procedures. -Ability to maintain effective working relationships with teammates, clients, and vendors. -Ability to communicate effectively, both verbal and written. -Ability to sit, stand, or walk for long periods of time. -Ability to develop reports. -Ability to maintain confidentiality in all areas. -Knowledge and application of company standards. -Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed. -Ability to listen and ascertain the needs of teammates and clients -Excellent proofreading and grammar. -Ability to work in a fast-paced environment with extreme multi-tasking.

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About Hargrove Engineers & Constructors

-Founded in 1995 in Mobile, Alabama, the firm began as a small technical services outfit and steadily expanded across the U.S. -Initially rooted in engineering and project management, it evolved into a multi-discipline EPC powerhouse serving complex industrial and process-heavy clients. -Signature work includes contributions to major programs like Airbus's final assembly line in Mobile. -The firm operates through a national network of offices, bringing local presence and expertise to energy, manufacturing, R&D, and process sectors. -An internal virtual teaming system enables rapid deployment of specialists from across its offices, ensuring the right experts arrive at the right time.

Sector Specialisms